Role Overview

We are seeking a Design and Project Coordinator to oversee design alignment, support project workflows, and provide critical operational support across our projects. Architectural experience is a plus. This role bridges the gap between creative design execution and structured project administration, ensuring seamless coordination between clients, consultants, and internal executive teams.

Candidate Qualifications

- Education: Master's degree in Project Management (or an MBA with a Project Management specialisation). Architectural experience is a plus.
- Experience: Proven experience in project coordination and technical documentation. An understanding of architectural design phases and drawing revisions is a plus.

I. Architectural Design & Project Coordination

The coordinator is responsible for supporting design management and project execution across all project phases, ensuring design integrity, technical accuracy, and transparent communication.

Design & Asset Management

- Review, update, and manage architectural drawings, spatial layouts, and design packages.
- Ensure consistency in design intent and aesthetic standards across all project collateral and presentations.
- Organize and maintain design assets, CAD/BIM files, render libraries, and finish schedules.

Project Planning & Milestone Tracking

- Assist in setting up, monitoring, and tracking project schedules, design phases, and construction deliverables.
- Track key project performance metrics (timeline adherence, consultant submittals, design approvals) and compile concise progress reports.

Client & Consultant Liaison

- Act as a central communication link between internal leadership, external consultants (structural, MEP), contractors, and clients.
- Draft, proofread, and format design proposals, technical memos, client updates, and project documentation aligning with the firm's quality standards.





Design Presentations & Proposals

- Draft, format, and compile presentation decks, mood boards, design intent documents, and project proposals for client pitches and stakeholder meetings.

II. Administrative & Operational Support

The coordinator provides essential, day-to-day project and administrative support to ensure efficient office operations and executive time management.

Email & Correspondence Management

- Manage executive and project-specific inboxes by sorting, flagging, and prioritizing critical RFIs (Requests for Information), submittals, and client queries.
- Draft routine technical or operational responses and maintain an organized, searchable folder system for project records.
- Maintain professional written and verbal communication with internal teams, site personnel, and external stakeholders.

Calendar, Scheduling & Site Logistics

- Expertly manage complex executive and project calendars, scheduling design reviews, client presentations, and site visits while resolving scheduling conflicts.
- Coordinate logistical details for site inspections, consultant meetings, and team briefings.

Document Control & CRM Management

- Establish and maintain strict digital file organization, ensuring drawings, specifications, permits, and revisions are properly version-controlled and accessible.
- Maintain and update contact databases and project management platforms/CRMs with active client, vendor, and contractor details.

General Operations & Financial Support

- Review, process, and upload contractor/vendor invoices and purchase orders to the designated software.
- Handle ad hoc operational tasks, research, or special project needs to support leadership and maintain seamless workflow across office and site teams.

Pay: Up to ₹25,000.00 per month

Education:

- Master's (Required)

Experience:

- CAD: 3 years (Required)

Language:

- English (Required)

Work Location: Remote

📌 Design and Project Coordinator (India)
🏢 Propel Partners
📍 India