About the Role
ACE Group is looking for an experienced, strategic Head of Administration to lead administrative management across the Group.
You will own the full administration function:
• strategic admin planning
• budgeting, forecasting and cost analysis
• office management
• fleet management
• property and facilities management
• resolving management and administrative issues across the business

You will ensure our offices, vehicles, properties, and support services run efficiently, safely, and cost-effectively, so that every team can focus on its core work.
The role reports to the Executive Head. You will lead the administration team and work closely with Finance, HR, Procurement, IT and business heads. It is a senior position for a hands-on leader who combines robust financial discipline with operational excellence and sound judgement.
Responsibilities
Strategic Administration Management
• Develop and carry out the Group’s administration strategy, policies and SOPs in line with business goals.
• Set service standards,



KPIs and controls for all administrative functions, and monitor performance against them.
• Identify opportunities to streamline processes, reduce costs and improve service quality across entities and locations.
• Lead administration planning for business expansion, new offices and relocations.
• Advise senior management on administrative risks, priorities and improvement plans.

Budgeting, Forecasting & Analysis
• Prepare and manage the annual administration budget, covering offices, fleet, properties, utilities, maintenance and support services.
• Forecast administrative spend monthly and quarterly, and track actual costs against budget.
• Analyse cost trends, variances and spending patterns, and recommend corrective actions and savings.
• Carry out cost-benefit analysis for major administrative decisions, such as leases, vehicle purchases, renovations and service contracts.
• Prepare regular MIS and management reports on administrative costs,

📌 Head of Administration (Kharian)
🏢 ACE Money Transfer
📍 Kharian