Job Type: Full-time

Position: Executive Assistant Employment Type: Full-Time Experience: 1–3 Years Location: HyderabadAbout Zithara.AIZithara.AI provides customer intelligence solutions designed to help jewellery retailers improve customer engagement, increase repeat sales, and drive business growth.Job SummaryWe are looking for a proactive, organised, and detail-oriented Executive Assistant to provide administrative, operational, sales coordination, and project management support to senior management. The ideal candidate should have excellent communication and organisational skills, strong follow-up abilities, and the ability to coordinate across multiple teams while ensuring the timely execution of business activities. Key Responsibilities: 1. Executive & Administrative Support- Manage calendars, meetings, appointments, and daily schedules for senior management.- Handle emails, calls, messages, and official correspondence professionally.- Prepare meeting agendas, presentations, reports, and other business documents.- Coordinate travel arrangements, meetings, events, and other administrative requirements.- Maintain confidential documents, records, and important information.2. Sales & Business Development Support- Assist the sales team with lead follow-ups, client communication, and meeting coordination.- Coordinate sales calls, client meetings, and business discussions.- Prepare sales presentations, proposals, and other sales-related documents.- Track sales activities, pending leads, and follow-up actions.- Coordinate with the sales team to ensure timely updates and smooth execution of business development activities. 3.



Project Management & Coordination- Coordinate project activities, timelines, and deliverables across different teams.- Track project milestones, deadlines, pending tasks, and action items.- Maintain project trackers and provide regular progress updates to management.- Follow up with stakeholders to ensure projects progress according to planned timelines.- Identify delays, communicate potential challenges, and support timely resolution.- Coordinate meetings and maintain documentation related to ongoing projects.4. Recruitment & Employee Coordination- Assist with resume screening and shortlisting candidates based on job requirements.- Coordinate interview schedules and communicate with candidates throughout the hiring process.- Support employee onboarding, documentation, and coordination with new joiners.- Maintain recruitment trackers and provide updates on hiring progress. 5. Stakeholder & Team Coordination- Coordinate with internal departments, clients, vendors, and external stakeholders.- Follow up on assigned tasks and ensure timely communication between teams.- Track meeting action items and ensure the necessary follow-ups are completed.- Support management in coordinating day-to-day business operations. 6. Reporting & Operational Support- Prepare daily and weekly reports,



updates, and progress summaries.- Monitor deadlines, pending activities, and important deliverables.- Assist management in tracking business priorities and operational activities.- Handle urgent and ad-hoc assignments efficiently while managing multiple priorities.- Maintain professionalism, accountability, and confidentiality at all times.Requirements- Bachelor’s degree in any discipline.- 1–3 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, or in a similar role.- Excellent written and verbal communication skills.- Strong organisational, coordination, and time-management skills.- Good knowledge of MS Office and Google Workspace.- Solid follow-up, problem-solving, and multitasking abilities.- Basic understanding of sales coordination, client communication, and project tracking.- Ability to coordinate with multiple teams and manage deadlines effectively.- High level of professionalism, confidentiality, and attention to detail.- Ability to work independently, take initiative, and adapt to changing priorities. Preferred Skills- Experience in sales coordination, project coordination, or business operations.- Familiarity with CRM platforms and project management tools.- Strong interpersonal and stakeholder management skills.- Ability to anticipate management requirements and take ownership of tasks.- A proactive approach to problem-solving and process improvement.Join Zithara.AI and be part of a team focused on customer intelligence, innovation, and business growth.

📌 Executive Assistant (Hyderabad)
🏢 Zithara.AI
📍 Hyderabad