Key Roles and Responsibilities

1. Calendar & Schedule Management

- Manage the Directors daily calendar, meetings, and appointments.
- Schedule internal and external meetings and send reminders.
- Prioritize appointments and manage schedule changes.

2. Communication Management

- Handle emails, phone calls, and official correspondence.
- Coordinate communication between the Director and various departments.
- Respond to routine queries and follow up on pending matters.

3. Meeting Coordination

- Organize meetings, prepare agendas, and coordinate with attendees.
- Record meeting minutes and maintain action points.
- Follow up with concerned departments to ensure timely completion of assigned tasks.

4. Administrative Support

- Prepare reports, presentations, documents, and official letters.
- Maintain confidential files, records, and important documents.
- Manage travel arrangements, hotel bookings, and meeting logistics when required.

5. Interdepartmental Coordination

- Coordinate with Sales, Marketing, Finance, HR, CRM, and other departments.
- Collect updates and reports from department heads.
- Communicate management instructions and monitor their implementation.

6. Task & Follow-up Management

- Track tasks assigned by the Director to various departments.
- Maintain a tracker of pending, ongoing,



and completed activities.
- Escalate delays or important issues to senior management.

7. Confidentiality & Professionalism

- Maintain confidentiality of business information and management discussions.
- Handle sensitive documents and communications responsibly.
- Ensure skilled communication with employees, clients, and business associates.

8. Management Reporting

- Prepare daily, weekly, or monthly status reports as required.
- Compile departmental updates and highlight pending approvals.
- Assist management in organizing information for decision-making.

9. Business & Operational Coordination

- Support the Director in day-to-day business operations.
- Coordinate with external stakeholders, vendors, clients, and business partners.
- Assist in special projects and assignments delegated by management.

Key Skills Required

- Excellent verbal and written communication
- Strong organizational and time-management skills
- Proficiency in MS Excel, Word, PowerPoint, and email
- Professionalism and discretion in handling confidential information
- Multitasking and problem-solving abilities
- Attention to detail and follow-up skills
- Ability to coordinate with multiple departments

📌 Executive Assistant (Pune)
🏢 Relation Realtech
📍 Pune