Key Responsibilities:

Front Office & Administrative Management:

- Greet and assist visitors, clients, and employees in a professional manner.
- Handle and manage incoming calls, emails, and correspondence.
- Maintain a clean and organized reception area.
- Coordinate and manage courier services (incoming & outgoing).
- Support HR and management with general administrative tasks.

Billing & SAP Management:

- Prepare and process invoices, purchase orders, and vendor payments.
- Enter and update data in SAP for billing, procurement, and stock management.
- Maintain records of office expenses and assist in budget tracking.
- Coordinate with the finance team for timely payments and reconciliations.

Inventory & Housekeeping Management:

- Monitor housekeeping supplies, stationery, and other office inventory.
- Maintain stock records and ensure timely replenishment.
- Coordinate with vendors for procurement of office supplies and housekeeping materials.
- Ensure proper upkeep and maintenance of office premises.
- Supervise and coordinate tasks of office boys, housekeeping staff, and security guards.

AMC & Vendor Coordination:

- Oversee Annual Maintenance Contracts (AMC) for AC, stationery, security, and housekeeping services.
- Ensure timely renewal and servicing of equipment.
- Liaise with vendors to negotiate contracts and service agreements.
- Track vendor performance and resolve any service issues.

Festival Planning & Employee Engagement:





- Plan and coordinate monthly festival decorations and activities for employee engagement.
- Organize office celebrations, cultural events, and special occasions.
- Ensure that decorations and event arrangements are done in a timely manner.

General Office & Facility Management:

- Ensure smooth daily operations of the office.
- Maintain an efficient document filing system.
- Ensure compliance with office policies and guidelines.
- Address and resolve any facility-related issues.

Key Skills & Qualifications:

- Education: Bachelor's degree in any discipline (preferred).
- Experience: 2-5 years in front office, administration, and vendor coordination roles.
- Technical Skills:
- SAP (Billing & Stock Management)
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
- Experience in handling invoices, vendor coordination, and AMC management.

- Soft Skills:

- Excellent communication and interpersonal skills.
- Highly presentable and professional demeanor.
- Robust organizational and multitasking abilities.
- Ability to handle sensitive information with confidentiality.

- Other Requirements:

- Ability to work independently and take initiative.
- Strong problem-solving skills and attention to detail.
- Creative approach to festival decorations and office engagement activities.

If Interested kindly share your resume on [email protected]

📌 Front office & Admin (Mumbai)
🏢 Akums Drugs & Pharmaceuticals
📍 Mumbai