JOB DESCRIPTION (Executive Assistant to the Director)

Job Responsibility

- Provide administrative support to the Director to ensure the smooth functioning of day-to-day affairs, and most effective use of her / his time.
- Handle sensitive and complex issues in a qualified and objective manner.
- Communicate with the diverse teams within the Institute and ensure flawless flow of information from Directors office to all functions.
- Help in creating and setting systems in place, Manage and set up meeting calendars.
- Help in building a desirable culture of the Institute under guidance from management.
- Process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate.
- Maintain records of Director’s contacts.
- Screen calls, enquiries and requests, and deal with them when appropriate.
- Produce documents, briefing papers, reports, and presentations for the Director.




- Act as the point of contact among Key managers, clients, and other external partners.
- Format information for internal and external communication for emails, presentations, and reports.
- Maintaining a high level of confidentiality and professionalism in all aspects of the role.
- On behalf of the Director, Build and maintain positive relationships with internal and external stakeholders, including clients and senior levels professionals.
- Take minutes during meeting.

Job Requirement

- Work experience as an Executive Assistant or similar role.
- Excellent MS Office knowledge.
- Outstanding organizational and time management skills.
- Familiarity with office gadgets and applications (e.g. e-calendars, MS Team, Zoom etc.).
- Excellent verbal and written communications skills and confidentiality.

📌 Strategic Growth and CEO Support (Ahmedabad)
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