1. Job Purpose

To manage day-to-day accounting entries, documentation, office administration, and coordination with customers, suppliers, and internal departments, ensuring smooth and efficient office operations.

2. Key Responsibilities

A. Accounts & Finance

- Make sales and purchase entries in Tally Prime.
- Prepare sales invoices, purchase bills, delivery challans, and proforma invoices.
- Maintain customer and supplier ledgers.
- Verify purchase orders, quotations, invoices, and supporting documents.
- Track outstanding receivables and payables.
- Follow up with customers for pending payments and coordinate with suppliers regarding payments.
- Maintain bank, cash, and expense records.
- Assist in bank reconciliation and ledger reconciliation.
- Maintain GST-related records, including purchase and sales data for GST return preparation.
- Assist in checking GSTR-2B and purchase input tax credit (ITC).
- Maintain records related to TDS, e-invoicing, and e-way bills.
- Prepare daily, weekly, and monthly accounting reports as required.

B. Office Administration

- Handle incoming and outgoing emails, telephone calls, and office correspondence.
- Prepare and maintain quotations, purchase orders, work orders, and other business documents.
- Maintain physical and digital filing systems.
- Coordinate with customers, vendors, transporters, and warehouse staff.




- Maintain records of dispatches, deliveries, and material receipts.
- Assist in preparing Excel reports, statements, and management summaries.
- Ensure proper documentation and timely completion of assigned office work.

C. Coordination & Follow-up

- Coordinate with the sales team for quotations, orders, invoices, and payment follow-ups.
- Coordinate with the purchase team for supplier bills and purchase documentation.
- Follow up on pending purchase orders, delivery challans, and invoices.
- Maintain an updated record of pending tasks and important deadlines.
- Support management with routine administrative and accounting activities.
- 3. Required QualificationsMinimum: B.Com preferred; candidates with relevant accounting experience may also apply.
- Working knowledge of Tally Prime and MS Excel.
- Basic understanding of GST, TDS, invoicing, and accounting principles.
- Valuable communication and email-writing skills.
- Ability to maintain accurate records and handle multiple tasks.
- 4. Required SkillsAccuracy in accounting entries and documentation.
- Knowledge of Excel formulas, filters, and basic reporting.
- Good follow-up and coordination skills.
- Honest, responsible, and well-organised.
- Ability to work independently and meet deadlines.

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