Location: India

Schedule: 7am EST to 4pm EST (Night shift from 6:30 PM IST – 3:30 AM IST (India))

About the Role

CAN Softtech is seeking an experienced U.S. Payroll and Compliance Specialist to independently manage payroll administration and payroll tax compliance for our U.S. employees while working from India. This role requires hands-on ADP experience, strong calculation and reconciliation skills, and demonstrated experience managing employer payroll tax accounts across multiple U.S. states.

Key Responsibilities

- Manage end-to-end semimonthly payroll, twice per month, using ADP, including payroll preparation, validation, approval coordination, processing, and reconciliation.
- Validate approved timesheets, salary changes, current hires, terminations, unpaid leave, bonuses, reimbursements, and payroll adjustments before each payroll.
- Calculate prorated salaries for employees joining or leaving during a pay period, unpaid absences, and midperiod compensation changes using applicable requirements and company policies.
- Calculate and reconcile employee benefit deductions and employer contributions, including prorated deductions, benefit enrollment changes, missed deductions, and corrections.
- Set up and maintain employee payroll records, direct deposits, federal Form W-4 elections, applicable state withholding elections, and work and residence tax jurisdictions.
- Open employer state income tax withholding and State Unemployment Insurance (SUI) accounts when the company hires in a new state, coordinating with ADP, state agencies, and the company’s tax advisers.
- Maintain accurate employer account numbers, SUI rates, filing frequencies, agency authorizations, addresses, and account status in ADP and state portals.
- Review accounts when the company no longer has employees in a state; complete required final filings, resolve outstanding balances, and obtain approved account closure or inactive status under the applicable state requirements.




- Maintain a state-by-state payroll tax account register and compliance calendar covering registrations, filings, payments, notices, and account closures.
- Reconcile payroll tax liabilities, ADP withdrawals, agency payments, and filing confirmations; investigate discrepancies and resolve tax notices with ADP and the relevant agencies.
- Coordinate and verify quarterly and annual payroll reporting, including Forms 941, 940, W-2/W-3, and applicable state and local returns, with ADP and external advisers.
- Complete required state new-hire reporting and process employee transfers, address changes, and terminations accurately.
- Reconcile benefit invoices against employee enrollments and payroll deductions, resolving discrepancies with HR and benefits providers.
- Maintain payroll reports, calculation worksheets, approval records, and audit documentation while protecting confidential employee information.
- Respond to employee payroll questions and provide management with clear updates on payroll status, compliance deadlines, and unresolved issues.

Required Qualifications

- Bachelor’s degree in Accounting, Finance, Commerce, Business Administration, or a related discipline.
- At least 5 years of relevant experience, including substantial hands-on responsibility for U.S. multistate payroll.
- Practical ADP experience covering payroll processing, employee setup, deductions, reporting, and tax configuration.
- Demonstrated experience opening, maintaining, reconciling, and closing or inactivating U.S. state payroll tax and SUI accounts.
- Working knowledge of federal, state, and local payroll taxes, withholding, wage and hour requirements, and final-pay obligations.
- Strong Excel skills, including lookups, pivot tables, reconciliations, and payroll calculation worksheets.
- Excellent written and verbal English, attention to detail, and the ability to follow issues through to resolution.

Preferred Qualifications

- Experience supporting a U.S. IT services or federal government contracting company.
- Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
- Experience with ADP Workforce Now, ADP RUN, or ADP SmartCompliance.

📌 U.S. Payroll and Compliance Specialist (India)
🏢 Can Softtech
📍 India