Job Summary

We are looking for an Admin Cum Purchase Executive to manage day-to-day office administration, purchase activities, vendor coordination, material procurement, and documentation for our civil construction operations.

The ideal candidate should have good knowledge of construction-related purchasing, vendor management, material sourcing, negotiation, billing, and administrative coordination.

Key Responsibilities

Purchase & Procurement

- Handle day-to-day purchase requirements for construction projects and office operations.
- Source and identify reliable suppliers and vendors for construction materials.
- Obtain and compare quotations from multiple vendors.
- Negotiate prices, payment terms, delivery schedules, and other commercial terms.
- Prepare Purchase Orders (PO) and coordinate with vendors for timely delivery.
- Follow up on material orders and ensure materials are delivered as required.
- Coordinate with project/site teams regarding material requirements.
- Maintain purchase records, quotation comparisons, PO records, invoices, and delivery documents.
- Verify vendor bills and coordinate with accounts for payment processing.
- Develop and maintain a database of approved suppliers and vendors.
- Monitor material rates and identify cost-saving opportunities.

Administration

- Manage day-to-day office administration and facilities.
- Maintain office supplies, stationery, housekeeping,



and maintenance requirements.
- Coordinate with service providers, contractors, and maintenance vendors.
- Maintain administrative records and documentation.
- Support HR and management in routine administrative activities.
- Coordinate internal communication between office, project sites, vendors, and management.
- Maintain proper filing of purchase and administrative documents.

Required Skills

- Good knowledge of purchase and procurement procedures.
- Experience in civil construction or infrastructure industry preferred.
- Good vendor identification and negotiation skills.
- Knowledge of construction materials and suppliers will be an advantage.
- Valuable communication and follow-up skills.
- Strong coordination and organizational skills.
- Basic knowledge of MS Excel, Word, Email, and documentation.
- Ability to maintain purchase records and prepare comparison statements.
- Ability to work independently and handle multiple requirements simultaneously.

Preferred Candidate Profile

- Experience: 0–4 years in Purchase / Procurement / Administration, preferably in the civil construction industry.
- Candidates with experience in construction material procurement will be preferred.
- Should be willing to coordinate with project sites and vendors whenever required.
- Candidates residing in or around Vadapalani, Chennai will be preferred.

📌 Purchasing Executive (Chennai)
🏢 DALMAF Private
📍 Chennai