Position Summary The Project Coordinator will support the planning, coordination, and delivery of IT infrastructure projects, including data center builds, structured cabling, network and wireless deployments, and AV/physical security installations such as CCTV, access points, and time clock systems.

The role involves coordinating technicians, scheduling project activities, monitoring progress, maintaining documentation, and facilitating communication between Project Managers, technical teams, and customers to ensure projects are delivered according to agreed timelines, requirements, and quality standards.

Key Responsibilities

Project Coordination & Delivery Support

- Assist Project Managers with project plans, schedules, milestones, and delivery timelines.
- Coordinate project activities from kickoff through completion and handover.
- Track multiple projects and maintain accurate project documentation and status reports.

Site Surveys & Progress Monitoring

- Coordinate site surveys, access arrangements, and site readiness checks.
- Collect survey findings, technical requirements, and site information to support project planning.
- Monitor progress, identify delays or issues, and escalate risks and scope changes to the Project Manager.

Resource & Team Coordination

- Coordinate technician assignments, schedules, and resource availability across multiple projects.
- Communicate work instructions, site requirements, and timelines to field technicians and installation teams.
- Liaise with suppliers and subcontractors regarding equipment, materials, logistics, and delivery schedules.

Customer & Stakeholder Communication

- Coordinate communication between customers, Project Managers, technical teams, and field resources.
- Schedule meetings, share progress updates, and follow up on outstanding requirements and deliverables.
- Assist with customer queries, project handovers, and sign-off documentation.





Quality, Reporting & Commercial Support

- Maintain project trackers, progress reports, meeting notes, risk logs, and completion records.
- Coordinate quality checks and follow up on outstanding installation issues and corrective actions.
- Track project expenses and completed milestones to support budget monitoring and invoicing.
- Assist with RFP/RFQ responses by gathering technical requirements, staffing needs, and project scheduling information.

Process Improvement & Data Protection

- Maintain project templates, checklists, and handover documentation to improve coordination and efficiency.
- Handle customer and project information confidentially in accordance with GDPR (DSGVO) and company policies.

Requirements

- 3–4 years of relevant experience in project coordination, project management support, or IT infrastructure project delivery.
- Experience coordinating technical projects, technician assignments, schedules, and multiple project activities.
- Robust organizational, communication, documentation, and stakeholder management skills.
- Familiarity with data centers, structured cabling, networking, Wi-Fi, or AV/physical security installations.
- Understanding of project reporting, resource planning, budgeting, and RFP/RFQ processes.
- Proficiency in Microsoft Office; experience with MS Project, Jira, Asana, or similar tools is preferred.
- Excellent written and verbal English communication skills; German is an advantage.
- Willingness to travel to customer sites as needed
- Ability to manage multiple priorities and coordinate effectively with customers, technical teams, and project stakeholders.

Preferred Qualifications

- Degree in IT, engineering, business administration, project management, or a related field.
- Project management certification, such as CAPM, PMP, or PRINCE2.
- Understanding of networking, Wi-Fi deployments, structured cabling, and physical security systems.

📌 Information Technology Project Coordinator (India)
🏢 Brainotech IT Solutions
📍 India