About the role

HRMM is seeking a hands-on HR & Administration Manager to establish and manage HR systems across its agro-processing, sugar refinery, warehousing, logistics and other Group operations.

This requires primary presence at Mundra and Group-wide responsibilities. The role combines factory HR, manpower planning, recruitment, time office, performance management, compliance and employee administration, including close coordination with our contractors and other service providers.

Sugar-industry experience is mandatory.

Key responsibilities

- HR systems and policies: Establish and implement practical HR policies, standard operating procedures, approval processes and HRMS systems. Maintain accurate employee records, organisation charts, job descriptions and personnel documentation across Group locations.
- Manpower planning and control: Maintain sanctioned versus actual manpower, identify shortages, surplus staffing and duplication, and recommend recruitment, redeployment or other improvements in consultation with department heads.
- Recruitment and employee lifecycle: Coordinate with hiring managers, recruitment agencies and candidates; manage interviews, CTC discussions within approved limits, offers, onboarding, probation, confirmation, transfers and exits.
- Attendance and time office: Implement and manage attendance systems, approved shift rosters, leave, holidays, weekly offs, overtime and attendance corrections. Provide accurate, verified payroll inputs to Finance and Accounts.
- Performance and development: Establish appraisal processes, coordinate performance reviews, identify training needs and support employee development. Prepare documented recommendations for increments, promotions and performance improvement.
- O&M; and contractor manpower: Establish explicit protocols for contractor onboarding, manpower deployment,



attendance, replacements, documentation and compliance checks. Monitor deployment against agreed requirements while maintaining separate HRMM and contractor workforce records.
- Labour compliance and employee relations: Coordinate applicable employment and labour compliance, statutory records, inspections and audits with the relevant teams and advisers. Handle grievances, disciplinary matters and employee relations professionally and confidentially.
- Administration and welfare: Coordinate staff accommodation, transport, employee facilities, benefits and welfare arrangements. Work with Operations and Security on employee identification, access documentation and site-administration requirements.
- Management reporting: Provide clear reports on headcount, vacancies, joining status, absenteeism, overtime, manpower costs, attrition, appraisals and compliance matters. Follow through on approved actions and unresolved issues.

Experience and capabilities We are looking for someone with:
- Practical experience in factory HR, manufacturing or industrial operations, covering time office, payroll coordination, labour compliance and contractor manpower.
- Experience building and running HR systems.
- Strong working knowledge of HRMS, attendance systems, Excel and employee-record management.
- Sound judgement in recruitment, compensation discussions, performance management and employee relations.
- A disciplined, organised and approachable working style, with the ability to coordinate across locations and follow matters through to completion.

The position requires regular on-site involvement at Mundra, with visits to other Group locations as required.

Application

Please apply through LinkedIn with your updated CV, current location, notice period and expected CTC.

- Candidates available to join at an early date will be preferred.

📌 HR & Administration Manager (Mundra)
🏢 HRMM
📍 Mundra