About Us

We are a food distribution company looking for a reliable, organized, and detail-oriented Office Administrator to manage daily office administration, delivery coordination, expense tracking, and payment follow-ups. The ideal candidate should be comfortable working in a fast-paced environment and coordinating with vendors, retailers, customers, warehouse staff, and transportation partners.

Key Responsibilities

Office Administration & Expense Tracking

- Manage daily administrative tasks, emails, phone calls, filing, and documentation.
- Maintain reports, spreadsheets, invoices, purchase orders, and other business records.
- Track office expenses, including utility bills, rent, supplies, and other operational costs.
- Verify office invoices, monitor due dates, and maintain expense and payment records.
- Assist with expense reporting and budget monitoring.

Logistics & Delivery Coordination

- Track incoming and outgoing deliveries and maintain accurate shipment records.
- Coordinate with drivers, transporters, vendors, customers, and warehouse teams.
- Follow up on delivery delays, discrepancies, and missing documentation.
- Maintain delivery schedules, shipment documents, and proof of delivery records.

Payment Recovery & Follow-Up

- Follow up with vendors and retailers regarding outstanding payments and overdue invoices.
- Maintain records of outstanding balances,



payment commitments, collections, and follow-ups.
- Resolve billing discrepancies in coordination with customers, vendors, and the accounts team.
- Assist with invoice verification, payment documentation, and account reconciliation.
- Provide management with updates on pending payments and collections.

Qualifications & Requirements

- Previous experience in office administration, logistics, or a similar role is preferred.
- Experience in food distribution, wholesale, or supply chain operations is an advantage.
- Knowledge of Microsoft Excel is an asset; basic spreadsheet and data management skills are preferred.
- Familiarity with Microsoft Office, invoicing, and payment records is beneficial.
- Strong organizational, communication, and follow-up skills.
- Attention to detail and the ability to manage multiple tasks independently.

What We Offer

- Full-time, permanent employment.
- Supportive working environment.
- Opportunities for qualified growth.
- Competitive salary based on experience.

How to Apply

Interested candidates can submit their resume through Indeed. Candidates with relevant experience in administration, logistics, invoicing, and payment follow-ups are encouraged to apply.

Pay: ₹2,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Office Administrator (Mumbai)
🏢 Muiltiproducts
📍 Mumbai