Social Santa – Navisha Marketing and Media LLP

Job Title: Full-Time - Human Resource & Administration Executive

Company: Social Santa – Navisha Marketing & Media LLP
Location: Belagavi, Karnataka, India
Employment Type: Full-Time
Work Mode: Work From Office
Working Days: Monday to Saturday
Experience Required: 6 months + of Experience (HR or administration experience preferred)
Joining: Immediate joiners preferred
Salary: Based on experience, skills, and industry standards

Email: [email protected]
WhatsApp: +91 (phone hidden)

About Social Santa

Social Santa, operated by Navisha Marketing & Media LLP, is a creative marketing agency specialising in digital marketing, social media management, online and offline advertising, print and radio campaigns, and web and app development.

We work with clients across industries, including fashion, hospitality, beauty, and FMCG. As our Belagavi office continues to grow, we are looking for a responsible, organised, and proactive Human Resource & Administration Executive to manage day-to-day HR support and office administration.

Role Overview

The Human Resource & Administration Executive will be responsible for maintaining employee records, supporting HR operations, coordinating recruitment and onboarding, tracking attendance and leave, maintaining office documentation, and ensuring smooth administrative functioning at our Belagavi office.

The ideal candidate should be detail-oriented, trustworthy, organised, and comfortable coordinating with employees, reporting managers, and the remote HR lead. The candidate must be capable of independently handling routine administrative tasks while escalating sensitive matters and decisions for approval.

Key Responsibilities1. HR Documentation & Employee Records

· Maintain and update employee information sheets, HR trackers, and employee databases.

· Maintain individual employee files, appointment letters, employment contracts, onboarding documents, and other HR records.

· Print, scan, collect, file, and organise signed HR documents in physical and digital formats.

· Ensure employee documentation is complete, accurate, properly named, and securely stored.

· Maintain confidentiality of employee information and company documents.

2. Attendance, Leave & Employee Coordination

· Monitor daily attendance, login/logout records, late arrivals, extended breaks, and early departures.

· Maintain attendance records and coordinate corrections or discrepancies with employees and the HR lead.

· Track leave applications, approvals, leave balances, and supporting documentation.

· Follow up with employees regarding missing attendance entries and pending HR submissions.





· Communicate attendance and leave procedures consistently in accordance with company policies.

3. Recruitment & Onboarding Support

· Publish approved job openings on relevant job portals and recruitment platforms.

· Collect, organise, and screen CVs against the stated job requirements.

· Coordinate interview schedules, candidate communication, and interview follow-ups.

· Assist with offer letters, joining formalities, document collection, and onboarding checklists.

· Maintain recruitment trackers and update candidate status regularly.

· Support employee exit formalities, clearance documentation, and exit records.

4. Office Administration & Documentation

· Ensure proper organisation of physical files, office records, stationery, and administrative documents.

· Maintain office-related registers, checklists, and trackers.

· Coordinate routine office requirements, supplies, and maintenance with the appropriate authorities.

· Help maintain workplace discipline and adherence to established office procedures.

· Assist in coordinating internal meetings, employee announcements, and office activities.

· Monitor office cameras or CCTV for routine office supervision, where authorised, in accordance with company policies and applicable privacy requirements.

5. HR Operations & Reporting

· Update HR trackers and share regular status reports with the HR lead.

· Maintain records of employee joining, confirmation, probation, leave, attendance, and exit-related activities.

· Follow up on pending documentation, employee submissions, and assigned HR tasks.

· Prepare routine HR reports and maintain accurate records of completed and pending activities.

· Assist in implementing HR policies, SOPs, checklists, and administrative processes.

· Ensure that official HR documents are circulated only to authorised persons.

6. Employee Communication & Coordination

· Act as the first point of contact for routine HR and administrative queries at the Belagavi office.

· Communicate approved HR instructions, reminders, and policy updates to employees.

· Coordinate with employees and reporting managers regarding attendance, leave, documentation, and other routine matters.

· Escalate employee grievances, disciplinary matters, performance concerns, and sensitive issues to the HR lead or management.





· Maintain professional communication and ensure timely follow-up on assigned responsibilities.

7. General Administrative Support

· Maintain daily and periodic administrative checklists.

· Ensure that assigned HR and office administration tasks are completed within deadlines.

· Identify gaps in documentation or routine processes and report them for corrective action.

· Support management with HR and administrative information as required and authorised.

Required Skills & Qualifications

· Graduate in Human Resource Management, Business Administration, Commerce, or a related field preferred.

· 6 Months plus of experience in HR administration, office administration, or a similar role preferred.

· Freshers with strong organisational and communication skills may be considered.

· Basic proficiency in Google Workspace, Microsoft Excel, Google Sheets, email, and document management.

· Valuable written and verbal communication skills.

· Strong organisational skills and attention to detail.

· Ability to maintain confidentiality and handle employee records responsibly.

· Valuable follow-up, coordination, and time-management skills.

· Ability to work independently, maintain trackers, and complete routine tasks without constant supervision.

· Professional attitude, accountability, and willingness to follow company SOPs.

What We Offer

· An opportunity to gain practical experience across HR and office administration.

· Exposure to recruitment, onboarding, employee documentation, and HR operations.

· An opportunity to contribute to structured HR systems and processes in a growing organisation.

· A collaborative work environment with opportunities to develop professionally.

Who Should Apply?

This role is suitable for someone who enjoys organising records, coordinating with people, maintaining accurate data, and ensuring that day-to-day office processes run smoothly.

Candidates should be comfortable working from our Belagavi office, following a Monday-to-Saturday schedule, handling routine responsibilities independently, and maintaining strict confidentiality.

How to Apply

Interested candidates can submit their updated resumes through the application form below:

Email: [email protected]
Subject Line: Application – Human Resource & Administration Executive – Social Santa

WhatsApp Enquiries: +91 (phone hidden)

Join Social Santa and help us build an organised, efficient, and employee-friendly workplace.

We look forward to hearing from you!

Pay: ₹11,000.00 - ₹34,000.00 per month

Application Question(s):

- Do You live in Belagavi District, Karnatka, India?
- What is your total Work Experience ?

Work Location: In person

📌 Human Resource and Admin Executive (India)
🏢 Social Santa
📍 India