About the Role

We are looking for a proactive and detail-oriented professional to manage vendor coordination and track contractual compliance requirements, particularly those related to Data Privacy and Information Security.

In this role, you will coordinate with vendors and internal teams to ensure that the required privacy and security clauses, questionnaires, approvals, and supporting documents are completed before a vendor is onboarded or a contract is signed.

This is primarily a vendor management and stakeholder coordination role, so you do not need to be a legal or cybersecurity expert. However, you should have a basic understanding of contracts, strong follow-up skills, and the ability to manage multiple cases and stakeholders efficiently.

Key Responsibilities1. Vendor Management & Coordination

- Coordinate with vendors to complete the required compliance formalities before onboarding or contract signing.
- Follow up with vendors for pending questionnaires, contractual documents, approvals, and signatures.
- Share relevant documents, contractual clauses, and questionnaires with vendors.
- Track vendor responses and ensure pending items are closed within the required timelines.
- Work with procurement teams to resolve delays and follow-up issues.

2. Contract & Compliance Coordination

- Review contracts to check whether the required Information Security and Data Privacy clauses are included.
- Coordinate with Contract Management and Legal teams if any clauses are missing or require changes.
- Track contract amendments and privacy or security addendums until they are reviewed, approved, and signed.
- Ensure the necessary documentation is completed before vendor onboarding or contract execution.
- Maintain records of contract references,



approvals, and compliance status.

3. Stakeholder Management

- Coordinate with internal teams, including Procurement, Business Users, Legal, Information Security/GISG, and Data Privacy.
- Collect the information, questionnaires, business justifications, and approvals required to complete each case.
- Arrange discussions between vendors and relevant internal teams to resolve queries or pending issues.
- Maintain meeting notes, action items, and follow-up records.
- Escalate delays or unresolved matters to the relevant stakeholders.

4. Case Tracking & Reporting

- Maintain and regularly update the central ISPRV (Information Security and Privacy Risk Validation) tracker.
- Track open cases, pending actions, ageing, and expected closure dates.
- Prioritize cases based on urgency, business requirements, and contractual dependencies.
- Prepare weekly status reports and monthly closure reports.
- Follow up on overdue cases and highlight potential delays to the relevant teams.

5. Documentation & Audit Support

- Maintain an organized repository of contracts, vendor questionnaires, approvals, correspondence, and signed addendums.
- Ensure all required documents are complete, accurate, and easily accessible.
- Maintain proper records of exceptions, deviations, and approvals.




- Support internal and external audits by providing the required documents and reports.

What Will Your Day-to-Day Work Look Like?

- Following up with vendors and internal teams on pending compliance requirements.
- Checking whether the necessary privacy and security clauses are included in contracts.
- Coordinating with Legal and Information Security teams whenever changes or clarifications are needed.
- Updating trackers and preparing status reports.
- Ensuring documents, approvals, and signatures are completed before onboarding or contract signing.

Required Skills & Experience

- 0–2 years of experience in Vendor Management, Procurement Operations, Contract Coordination, Compliance, or a similar role.
- Good communication and stakeholder management skills.
- Strong follow-up, coordination, and organizational abilities.
- Basic understanding of contracts and contractual documentation.
- Positive working knowledge of MS Excel and reporting.
- Strong attention to detail and documentation skills.
- Ability to manage multiple tasks, deadlines, and stakeholders.

Good to Have

- Basic understanding of Data Privacy, Information Security, GDPR, or Third-Party Risk Management (TPRM).
- Experience working with vendor onboarding or contract compliance processes.
- Familiarity with SharePoint, document repositories, or workflow management tools.

Key Skills

Vendor Management | Stakeholder Management | Contract Coordination | Procurement Operations | Data Privacy | Information Security | Compliance Tracking | MS Excel | Documentation | Reporting

Pay: ₹25,000.00 - ₹40,000.00 per month

Benefits:

- Health insurance
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund

Work Location: In person

📌 Vendor management and stakeholder coordinator (Mumbai)
🏢 Mind Merchants Global
📍 Mumbai