Role Summary

We are looking for an organised, dependable HR & Accounts Executive to run our day-to-day people operations and bookkeeping. You will be the first point of contact for employees on HR matters, and the person who keeps our books, billing, payments and statutory records accurate and up to date. The role links the two functions: you will make sure verified HR data reaches payroll correctly and on time.

Key Responsibilities

A. Human Resources

Recruitment

- Prepare job descriptions and post openings on relevant channels.
- Screen resumes, shortlist candidates and schedule interviews.
- Coordinate interview feedback and issue offer letters after approval.

Joining and exit

- Complete onboarding: collect documents, set up records and explain company policies.
- Manage resignations, handovers, exit formalities and full-and-final settlements.

Employee records

- Maintain personnel files, attendance, leave records, contact details and employment documents, in physical and digital form.

Payroll coordination

- Share verified attendance, leave, salary changes and deductions with Accounts by the monthly cut-off.

Policies and compliance

- Communicate workplace rules and policy updates to employees.
- Support compliance with applicable labour requirements and maintain the related records.

Employee support

- Handle routine queries and grievances, and escalate where needed.
- Support performance discussions, training and employee engagement activities.

Workplace administration (where assigned)

- Coordinate office access, supplies, facilities and visitor arrangements.

B. Accounts

Bookkeeping

- Accurately record sales,



purchases, expenses, receipts and payments in the accounting system.

Billing and collections

- Prepare invoices, track customer payments and follow up on overdue amounts.

Vendor payments

- Verify bills, maintain vendor records and process approved payments.

Bank and cash management

- Record bank and cash transactions, reconcile bank statements and monitor cash flow.

Petty cash management

- Maintain the petty cash float and register, and record every cash payment and receipt with a voucher and supporting bill.
- Disburse petty cash only against approved requests, and prepare replenishment requests for approval.
- Carry out periodic physical cash counts and reconcile them with the petty cash book.

Payroll and reimbursements

- Process approved salary, tax and expense payments using HR-verified inputs.

Tax and statutory compliance

- Maintain records and support timely filings and payments, such as TDS and GST, as applicable.

Financial reporting

- Prepare expense summaries, budgets, cash-flow updates and periodic financial statements.

Audit and documentation

- Keep vouchers, invoices, approvals and supporting documents organised for audit and review.

Qualifications

- Bachelor's degree in Commerce, Business Administration,



HR or a related field (B.Com / BBA / MBA-HR preferred).
- 2-4 years of experience in HR administration and/or accounting.

Skills and Competencies

- Working knowledge of Tally, Zoho Books or similar accounting software, and strong MS Excel skills.
- Understanding of basic accounting, GST, TDS and payroll concepts, and of labour compliance such as PF, ESI and professional tax.
- Valuable written and verbal communication, with the ability to explain policies clearly.
- High attention to detail and accuracy with numbers and records.
- Strong organisation and the ability to meet monthly deadlines.
- Integrity and discretion in handling confidential employee and financial information.

Key Performance Indicators

- Time-to-hire and quality of shortlisted candidates.
- Onboarding and exit formalities completed on time.
- Payroll inputs shared and payroll processed by the monthly deadlines, without errors.
- Statutory filings and payments made on time.
- Bank reconciliations completed and books closed on schedule.
- Petty cash balanced and reconciled with no unexplained differences.
- Overdue receivables followed up, and records audit-ready.

Working Conditions

- Full-time.
- Month-end and statutory due dates may require extended hours.

To Apply

Send your resume to [email protected] with the subject line "Application: HR & Accounts Executive".

Super AI Polaris is an equal opportunity employer.

Pay: ₹300,000.00 - ₹360,000.00 per year

Benefits:

- Paid sick time
- Paid time off

Work Location: In person

📌 HR & Accounts Executive (Delhi)
🏢 Super AI Polaris
📍 Delhi