Executive Assistant

Location: Nariman Point, Mumbai
Experience: 5-10 Years
Function: Executive Assistance | Administration | Business & Personal Support

About the Role

We are looking for a highly organized, proactive, and polished Executive Assistant to provide comprehensive administrative, operational, and coordination support to senior leadership.

The ideal candidate will be mature, resourceful, detail-oriented, and highly dependable, with the ability to manage confidential information, coordinate with multiple stakeholders, and handle both routine and ad-hoc responsibilities with minimal supervision.

This role requires excellent judgment, strong communication skills, discretion, and the ability to operate effectively in a fast-paced and demanding environment.

Key Responsibilities
Manage the executive’s calendar, appointments, meetings, and daily schedule.
Coordinate internal and external meetings, including agendas, logistics, and follow-ups.
Manage domestic and international travel arrangements, including flights, hotels, transportation, and detailed itineraries.
Serve as the primary point of contact between the executive and internal/external stakeholders.
Draft and manage emails, correspondence, reports, presentations, and other business documents.
Monitor pending tasks, commitments, and follow-ups to ensure timely closure.
Handle confidential and sensitive business and personal information with the highest level of discretion.
Manage email correspondence and prioritize communications based on urgency and importance.
Coordinate office administration, documentation, records, and other operational requirements.
Support senior leadership with business operations, project coordination, and task tracking.
Coordinate with vendors, service providers, clients, and other external partners as required.




Assist with personal and family-related coordination and ad-hoc requirements when necessary.
Anticipate the executive’s requirements and proactively resolve issues before they become challenges.
Handle multiple priorities simultaneously while maintaining accuracy and professionalism.

Candidate Profile

5-10 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, or in a similar senior administrative role.
Prior experience supporting senior leadership, CXOs, promoters, business owners, or high-profile executives will be preferred.
Excellent verbal and written communication skills.
Strong organizational, planning, and time-management abilities.
Excellent attention to detail and follow-through.
Solid proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook, along with modern productivity and collaboration tools.
Ability to multitask, prioritize competing requirements, and work independently.
Strong stakeholder-management and interpersonal skills.
High level of professionalism, maturity, confidentiality, and discretion.
Proactive, solution-oriented, and capable of exercising sound judgment.
Flexible and comfortable handling both professional and personal responsibilities as required.
Key Competencies

Executive Support | Calendar & Travel Management | Stakeholder Coordination | Confidentiality & Discretion | Communication | Organization & Planning | Follow-up & Task Management | Problem Solving | Multitasking | Professionalism

Ideal Candidate

The ideal candidate should be a seasoned Executive Assistant with 5-10 years of experience, capable of working closely with senior leadership and managing responsibilities independently. The candidate should demonstrate maturity, ownership, adaptability, and a strong service-oriented approach while maintaining complete confidentiality and professionalism.

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