HR Executive

Company: Panjim Gymkhana
Location: Panaji, Goa
Job Type: Full-time
Department: Human Resources

Job Summary

Panjim Gymkhana is looking for a responsible and organised HR Executive to manage day-to-day human resource operations, including recruitment, employee documentation, attendance and leave management, payroll coordination, statutory compliance, employee relations and HR administration. The ideal candidate should be proactive, detail-oriented and capable of independently handling multiple HR functions while ensuring smooth workforce management and adherence to organizational policies.

Key Responsibilities

1. Recruitment and Selection

- Manage end-to-end recruitment, including job postings, resume screening, candidate shortlisting, interview coordination and follow-ups.
- Coordinate with departments to identify staffing requirements and close vacancies within the required timelines.
- Maintain recruitment trackers, candidate databases and hiring records.
- Coordinate with educational institutions, recruitment agencies and other hiring channels.

2. Employee Documentation and HR Operations

- Prepare and maintain appointment letters, confirmation letters, job descriptions, employee records and other HR documentation.
- Manage employee onboarding, joining formalities, induction and exit procedures.
- Maintain employee personal files, attendance records, leave registers and other HR records.
- Track probation periods, employee confirmations, resignations and full-and-final settlement documentation.

3. Attendance and Payroll Coordination

- Monitor employee attendance, late arrivals, weekly offs, leave balances and absenteeism.




- Verify attendance and leave data and coordinate monthly payroll inputs with the Accounts Department.
- Assist with salary calculations, payroll records, employee queries and final settlement coordination.
- Maintain accurate and confidential employee salary and attendance information.

4. Statutory Compliance

- Assist in managing applicable statutory requirements relating to EPFO, ESIC, gratuity and other labour laws.
- Coordinate employee registrations, statutory documentation, records and filings with the concerned departments or consultants.
- Monitor statutory renewal dates and maintain compliance-related records.
- Support inspections, audits and other compliance-related activities.

5. Employee Relations and Discipline

- Address employee queries, workplace concerns and grievances professionally.
- Assist in implementing HR policies, rules, disciplinary procedures and standard operating procedures.
- Prepare warning letters, show-cause notices, counselling records and other disciplinary documentation as required.
- Coordinate exit interviews and maintain records of employee resignations, terminations and absenteeism.

6. Employee Engagement and Performance Management

- Organise employee engagement activities, recognition initiatives and staff welfare programmes.
- Coordinate employee feedback, performance appraisals, training and development activities.




- Assist in implementing employee retention initiatives and monitoring employee turnover.
- Maintain records of employee performance, training and engagement activities.

7. HR Reporting and Administration

- Prepare periodic HR reports covering headcount, vacancies, recruitment, attendance, attrition and other key HR metrics.
- Maintain HR trackers, compliance calendars, leave records and departmental documentation.
- Coordinate with department heads and management on manpower planning and HR-related matters.
- Assist in developing and implementing HR policies, procedures and administrative processes.

Qualifications and Experience

- Graduate in Human Resources, Business Administration, Commerce or a related discipline preferred.
- MBA/PGDM in Human Resource Management will be an advantage.
- 1–3 years of experience in HR operations or generalist HR functions preferred.
- Knowledge of recruitment, payroll coordination, employee documentation and applicable labour laws.
- Proficiency in MS Office, particularly Excel, Word and email communication.

Required Skills

- Good communication and interpersonal skills.
- Robust organisational and record-keeping abilities.
- Ability to handle confidential employee information responsibly.
- Problem-solving, coordination and conflict-management skills.
- Attention to detail and the ability to manage multiple responsibilities independently.
- Professional approach towards employee relations and workplace discipline.

Work Location: Panjim Gymkhana, Panaji, Goa.

Interested candidates may apply with their updated resume.

Pay: ₹18,000.00 - ₹20,000.00 per month

Work Location: In person

📌 HR Executive (Panaji)
🏢 Panjim Gymkhana
📍 Panaji