Project Coordinator Executive Role

Location: Dwarka, New Delhi (On-site)

Experience Required: 1-3 years

Role Overview

We are looking for a proactive, organized, and tech-savvy Project Coordinator Executive who can independently manage client communication, coordinate multiple projects, track deliverables, and ensure timely execution across internal teams. The ideal candidate has knowledge in website development, software solutions, digital marketing, creative services, or AI-powered projects.

*This is a non-coding, client-facing role requiring familiarity with technical workflows, effective communication, and ownership of delivery. The candidate must use AI tools, LLMs, project management platforms, and automation solutions to improve productivity and coordination.

Key Responsibilities

End-to-End Project Coordination

- Coordinate projects from client onboarding and requirement gathering to final delivery.
- Plan and monitor timelines, milestones, deliverables, and dependencies.
- Coordinate with developers, UI/UX designers, graphic designers, video editors, digital marketers, and QA teams.
- Allocate and monitor tasks using Jira, ClickUp, Trello, Asana, or similar tools.
- Conduct follow-ups, identify delays and risks, and escalate critical issues with proposed solutions.
- Ensure delivery within agreed timelines, scope, and quality standards.

2. Client Account Management & Communication

- Serve as primary point of contact for assigned client accounts.
- Conduct client meetings, gather requirements, and manage expectations.
- Share regular project updates, progress reports, and delivery timelines.
- Coordinate approvals, revisions, feedback, and deliverables across teams.
- Resolve client queries and escalations professionally and maintain client satisfaction.
- Identify potential renewals, account expansion, and additional service opportunities.

3. AI-Powered Project Management & Workflow Automation

- Use ChatGPT, Gemini, Claude, and similar LLM tools to support day-to-day coordination.
- Draft meeting summaries, action points, client updates, and follow-up communications using AI.
- Convert client requirements into structured task lists, briefs, and execution plans.
- Explore Zapier, Make, n8n, and AI-enabled productivity features for recurring-work automation.
- Validate AI outputs before sharing and protect confidential client and company data.

4. Requirement Gathering & Documentation





- Translate client needs into actionable project briefs and task sheets.
- Prepare and maintain BRDs, FRDs, timelines, trackers, and progress reports.
- Coordinate wireframes, workflows, and user journeys with UI/UX teams.
- Document meetings, decisions, feedback, revisions, and approvals.
- Maintain clear document versions and accurate handover notes.

5. IT, AI & Digital Project Coordination

- Coordinate website and mobile app development, custom software, UI/UX, and AI-assisted development projects.
- Support AI-generated videos/content, AI agents/chatbots, automation, AI integration, and creative campaigns.
- Coordinate SEO, performance marketing, social media, influencer marketing, branding, and video-production work.
- Understand service delivery workflows sufficiently to liaise with specialist technical and creative teams.

6. Project Tracking, Quality & Delivery Management

- Maintain daily and weekly task and delivery trackers.
- Monitor deadlines, ownership, progress, and team dependencies.
- Coordinate internal quality checks and reviews before client submissions.
- Track client feedback, revisions, outstanding actions, and completed deliverables.
- Provide concise weekly project status and risk reports to management.

7. Agile & Cross-Functional Collaboration

- Work with Agile approaches including Scrum and Kanban.
- Support sprint planning, prioritization, stand-ups, and progress reviews as needed.
- Coordinate handovers among development, design, QA, marketing, and creative teams.
- Support resource planning and workflow improvements to increase efficiency.

8. Account Growth & Client Retention

- Maintain relationships with existing clients and monitor satisfaction.
- Proactively resolve service-related issues and anticipate future requirements.
- Spot cross-selling, upselling, renewals, and repeat-business opportunities.
- Coordinate with business development teams on account growth.

Qualifications

- Bachelor’s degree in B.Tech, BCA, B.Sc. IT, Computer Science, Business Administration, Marketing, or a related field.




- 1–3 years of experience in project coordination, client servicing, account management, or IT/digital agency operations.
- Experience coordinating web development, software, creative, digital marketing, or technology projects.
- Hands-on professional use of AI tools such as ChatGPT, Gemini, Claude, or similar LLM platforms.
- Familiarity with AI-powered automation, documentation, content workflows, or project-management processes.
- Working knowledge of Jira, Asana, ClickUp, Trello, or comparable project-management platforms.
- Understanding of SDLC, Agile, Scrum, and Kanban; ability to prepare BRDs, FRDs, task trackers, and status reports.
- Basic understanding of websites, UI/UX, digital marketing, and AI-powered business services.
- Excellent spoken and written English, client handling, stakeholder management, and follow-up skills.
- Proficiency in Microsoft Office and Google Workspace; ability to coordinate multiple clients and deadlines.
- Solid organization, problem-solving, multitasking, and accountability in a fast-paced AI-first startup.

Job Types: Full-time, Fresher, Internship

Pay: ₹20,000.00 - ₹25,000.00 per month

Application Question(s):

- Do you have a basic understanding of website development, software development, or the Software Development Life Cycle (SDLC)?
- Have you managed multiple client accounts or projects simultaneously?
- Do you have experience handling client feedback, project revisions, deadlines, and escalations?
- Do you have at least 1 year of professional experience in project coordination, client servicing, or account management?
- Have you worked in an IT services company, software development firm, or digital marketing agency?
- Do you have hands-on experience managing client communication, project requirements, and follow-ups independently?
- Have you independently coordinated projects from client onboarding to final delivery?
- Have you used AI tools to prepare meeting summaries, client communications, project documentation, or task plans?
- Do you have experience using project management tools such as Jira, ClickUp, Asana, or Trello?
- Have you prepared or worked with Business Requirement Documents (BRD), Functional Requirement Documents (FRD), or project trackers?
- Have you coordinated with developers, UI/UX designers, QA engineers, or digital marketing teams?

Work Location: In person

📌 Project Coordinator Executive (Delhi)
🏢 Eleva8e Digital
📍 Delhi