Job Title:

Sr. Executive – Accounts (AP Profile)

Location:

Gurgaon (MG Road)

Experience Required:

3–7 years of experience in Accounts Payable (P2P Process)

Job Description:

1. Invoice Processing & Payment Management for India

- Verify, prepare, and upload payment vouchers in Esker/IMS(Company software) upon receipt of invoices for all India stations as per the company SLA.
- Prepare weekly outstanding invoice reports, including due dates, budget concerns, and follow-up actions for inclusion in the next payment run.
- Review and verify the payment run prior to final execution.
- Follow up with respective business units regarding payment clarifications and approvals.
- Coordinate with Head Office (HQ) to ensure urgent payments are included in the run to avoid penalties or interest.
- Coordinate with outsourced Vendor (WNS) to answer their queries and to ensure payments Posted in Esker and SAP.
- Coordinate with Vendors and obtain SoA every two months to ensure no outstanding payments.

2. Tracking, Reporting & Reconciliation

- Update the PAI Tracking Sheet daily, including vendor details, invoice information, descriptions, incentive payments, and tax details (WHT & GST), along with executed/outstanding payment status etc.
- Maintain LTDC vendor data.
- Perform daily bank reconciliation with payments processed.
- Share executed payment details with vendors to update their records and reconcile invoices accordingly.
- Respond to queries from HQ, vendors/agents, and internal customers.
- Prepare Weekly payment Budget/Forecast with justification.

3. Cash & Tax Management





- Manage petty cash for the Delhi station and submit the monthly petty cash certificate to HQ.
- Coordinate with other stations in India and ensure Petty Cash certificate is submitted as per deadline.
- Prepare monthly tax provision details/SPM Data for Final fund remittance to HQ to submit to Tax team by 23th of each month.
- Confirm and verify TDS rates for agent incentive payments based on LTDC received.
- Download GL Clearing and Sales/Purchase report from SAP after GL Closing, verify report and data for all India and share with TAX Team for GST returns by 15th of each month.
- Calculate, prepare, and coordinate monthly withholding tax payments (Professional fees, Contractors, Commission, etc.) before the 7th of each month.
- Prepare, upload and process tax payments for foreign vendors, employee income tax, skilled tax, GST, etc., before respective due dates.

4. Vendor Master & Banking Coordination

- Create and update vendor codes and bank key details in the system.
- Coordinate with HQ and banks on uncleared or cancelled cheques, including issuing stop-payments and reissuing cheques when required.
- Coordinate with bank on various matters related to Payments.
- Dispatch cheques to vendors/customers where applicable.
- Preparing PR and PO as per company guidelines and SLA.

5. Documentation & Administrative Support

- Maintain proper filing, documentation and data management of all AP and tax records.
- Support additional tasks and responsibilities assigned from time to time.

Pay: ₹40,000.00 - ₹52,000.00 per month

Work Location: In person

📌 Senior Executive Accounts (Gurugram)
🏢 Group Concorde
📍 Gurugram