Executive Secretary to the Managing Director

Company: Gentleman Chit Funds Co. India Pvt. Ltd.
Location: Thalayolaparambu, Kottayam, Kerala
Experience: Minimum 5 years of relevant experience
Qualification: Postgraduate

Job Summary

Gentleman Chit Funds Co. India Pvt. Ltd. is looking for an experienced and organized Executive Secretary to the Managing Director. The selected candidate will be responsible for providing administrative, communication, coordination, and documentation support to the Managing Director.

The role requires excellent communication skills, strong organizational abilities, confidentiality, and the ability to manage multiple tasks efficiently.

Key Responsibilities

- Manage the Managing Director’s calendar, appointments, meetings, and daily schedule.
- Coordinate meetings and prepare agendas, minutes, and follow-up action points.
- Handle emails, phone calls, correspondence, and official communications.
- Draft, review, and proofread letters, reports, presentations, and other documents.
- Maintain confidential records, files, and important business documents.
- Prepare reports, presentations, data summaries, and meeting materials.
- Coordinate with various departments to ensure timely completion of assigned tasks.
- Liaise with clients, business associates, and other stakeholders when required.
- Arrange travel, accommodation, meetings,



and other related requirements.
- Follow up on pending tasks and provide regular updates to the Managing Director.
- Collect and organize relevant information and data for meetings and business discussions.
- Support the smooth and efficient functioning of the Managing Director’s office.
- Handle sensitive and confidential information with professionalism and discretion.

Requirements

- Postgraduate qualification from a recognized institution.
- Minimum 5 years of experience as an Executive Secretary, Personal Secretary, Executive Assistant, or in a similar role.
- Excellent written and verbal communication skills in English.
- Robust organizational and time-management skills.
- Good knowledge of MS Office, including Word, Excel, and PowerPoint.
- Strong coordination, follow-up, and documentation skills.
- Ability to manage multiple tasks and meet deadlines.
- Professional communication and interpersonal skills.
- Ability to maintain confidentiality and handle sensitive information.

What We Offer

- Cell phone reimbursement
- Paid sick leave
- Paid time off
- Professional work environment

Work Location: Thalayolaparambu, Kottayam, Kerala
Job Type: Full time
Work Mode: In-person

Pay: From ₹30,000.00 per month

Benefits:

- Paid time off

Work Location: In person

📌 SECRETARY TO MD -KOTTAYAM
🏢 GENTLEMAN CHIT FUNDS CO. (INDIA) PVT.LTD
📍 Kottayam