Department: Quantity Surveying & Contracts Designation: Vice President – Quantity Surveying & Contracts Industry: Interior Fit-Out / Commercial Interiors / General Contracting

Experience:
18–25+ years Qualification: B.
E. / B.
Tech in Civil Engineering; postgraduate qualification in Quantity Surveying, Contracts, or Construction Management is an advantage.

Location:
Head Office / Pan India Projects Job PurposeTo lead the Quantity Surveying, Commercial, and Contracts functions across multiple interior fit-out projects, ensuring accurate cost estimation, commercial control, contractual compliance, effective subcontract management, and maximum project profitability. The role will oversee project commercial performance from tendering and contract award through execution, billing, final accounts, and project closure. Key Roles & Responsibilities1. Strategic Leadership
• Lead the Quantity Surveying, Commercial, and Contracts teams across multiple projects and regions.
• Develop commercial strategies, cost-control systems, standard procedures, and reporting formats.
• Establish project budgets, cost benchmarks, and commercial performance indicators.
• Advise senior management on project profitability, contractual exposure, cost risks, and commercial opportunities.
• Build and mentor a high-performing team of quantity surveyors, contracts managers, and commercial professionals. 2. Tendering, Estimation & Cost Planning
• Review tender documents, BOQs, drawings, specifications, and scope of work for interior fit-out projects.
• Oversee quantity take-offs, rate analysis, cost estimates, and tender pricing.
• Evaluate material, labour, subcontractor, and specialist vendor costs.
• Identify scope gaps, design discrepancies, exclusions, and commercial risks before bid submission.
• Support tender negotiations, value engineering, and bid strategy to ensure competitive and profitable pricing. 3. Contract Management & Administration
• Lead the review, negotiation, drafting coordination, and administration of client contracts, subcontract agreements, purchase orders, and work orders.
• Ensure appropriate contractual terms covering scope, payment milestones, variations, retention, liquidated damages, warranties, indemnities, and dispute resolution.
• Monitor contractual obligations, deliverables, notice periods, claims deadlines, and compliance requirements.




• Identify contractual risks and recommend mitigation strategies to management.
• Manage contractual correspondence, notices, extensions of time, claims, and dispute-related documentation.
• Coordinate with legal, finance, procurement, project management, and senior leadership on contract-related matters. 4. Commercial & Cost Control
• Monitor project budgets, commitments, actual costs, forecast costs, and cost-to-complete.
• Review project-wise profitability, margins, cash flow, and commercial exposure.
• Establish systems to track variations, extra items, claims, wastage, and cost overruns.
• Conduct regular commercial reviews with project teams and recommend corrective actions.
• Ensure timely identification and recovery of additional costs arising from client changes, delays, and scope revisions.
• Drive value engineering and cost optimization without compromising quality or contractual requirements. 5. Client Billing & Revenue Management
• Oversee preparation and submission of running account (RA) bills, milestone invoices, and final bills.
• Ensure timely measurement, certification, and approval of completed work.
• Monitor client billing status, certification delays, retention, outstanding receivables, and payment collections in coordination with Finance.
• Resolve billing disputes and support commercial negotiations with clients and consultants.
• Improve billing efficiency and cash flow across projects. 6. Subcontractor & Vendor Commercial Management
• Oversee subcontractor tendering, commercial evaluations, negotiations, and award recommendations.
• Review subcontractor BOQs, rates, scope allocation, payment terms, and contractual conditions.
• Ensure subcontractor measurements, certifications, variations, and final settlements are properly controlled.
• Manage commercial disputes, claims, back charges, and recovery of costs from subcontractors.
• Coordinate with Procurement and Project teams to align commercial commitments with project budgets. 7. Variations, Claims & Final Accounts
• Establish a robust system for identifying, pricing, documenting,



and recovering variations and extra works.
• Review claims relating to changes in scope, delays, disruption, acceleration, and extensions of time.
• Ensure proper contractual notices, supporting records, measurements, and cost substantiation are maintained.
• Lead negotiations for settlement of client and subcontractor claims.
• Oversee reconciliation of quantities, variations, retention, and final accounts to achieve timely project closure. 8. Project Coordination & Governance
• Work closely with Project Directors, Project Managers, Planning, Procurement, Design, MEP, and Finance teams.
• Review drawings, specifications, site instructions, and design changes for commercial impact.
• Ensure alignment between contractual scope, approved drawings, BOQs, actual execution, and billing.
• Conduct periodic project commercial audits and risk reviews.
• Implement standardized commercial dashboards, reporting, approval matrices, and document-control practices. 9. Compliance, Reporting & Process Improvement
• Ensure compliance with company policies, delegated financial authority, contract procedures, and applicable laws.
• Prepare monthly reports covering project margins, cost variance, billing, receivables, claims, and contract risks.
• Maintain an organized repository of contracts, amendments, claims, correspondence, and final accounts.
• Introduce digital tools and systems to improve quantity surveying, commercial reporting, and contract administration.
• Identify process improvements to reduce commercial leakage and strengthen internal controls. Required Skills & Competencies
• Robust expertise in quantity surveying, commercial management, and construction contracts.
• Extensive experience in commercial interior fit-out, corporate offices, retail, hospitality, airports, or other fast-track projects.
• Excellent knowledge of BOQs, quantity take-offs, rate analysis, cost planning, and project budgeting.
• Proven capability in contract negotiation, claims management, variations, and final account settlement.
• Strong understanding of client billing, subcontractor billing, cash flow, and project profitability.
• Excellent negotiation, leadership, analytical, communication, and stakeholder-management skills.
• Proficiency in MS Excel and relevant ERP, cost-management, or quantity-surveying software.

📌 Vice President – Quantity Surveying (Mumbai)
🏢 Padams Group
📍 Mumbai