Responsibilities:
Logistics & Documentation
• Prepare export invoices, packing lists, and shipping documents under Letter of Credit (LC).
• Coordinate with operations and warehouse teams for dispatch planning and document movement.
• Track shipment status and coordinate with freight forwarders, transporters, and overseas offices.
• Ensure timely submission of shipping and commercial documents.
• Maintain records of dispatches, invoices, challans, and shipment details. Commercial & Billing Activities
• Generate domestic tax invoices in ERP/Tally system.
• Prepare overseas commercial invoices and verify e-invoices and e-way bills.
• Generate Proforma Invoices, Job Work Challans, and Non-Billing Challans.
• Send invoices and dispatch documents to customers, warehouses, and sales teams.
• Coordinate with accounts team for payment tracking and receivables follow-up. Coordination & Communication
• Follow up with customers and banks regarding payment status and documentation.
• Coordinate with internal departments for smooth commercial and logistics operations.
• Draft qualified emails and maintain effective business communication with clients and vendors. Compliance & Record Management
• Ensure compliance with GST, taxation, export-import regulations, and company procedures.
• Maintain accurate records of invoices, shipment documents, and commercial transactions.
• Support audits and documentation verification when required. 1. Technical
Skills:
1. Knowledge of GST, Taxation, and Commercial Documentation 2. ERP Software Knowledge (Project Base, Tally, etc.) 3. Export & Import Documentation Knowledge 4. Invoice Processing & Verification 5. Shipment Tracking & Coordination 6. Email Drafting & Business Communication 7. MS Excel & Reporting Skills 2. Core Competencies: 1. Communication Skills 2. Coordination & Follow-up 3. Attention to Detail 4. Time Management 5. Problem Solving 6. Teamwork & Collaboration 7. Customer Handling 8. Documentation Management