Executive Assistant to the FounderCompany: Chopra's Designs

Location:
Vaishali Nagar, Jaipur (Work From Office) Position: Executive Assistant to the Founder Experience Required: 3–4 Years in an Executive Assistant Role

Working Hours
10:00 AM – 7:00 PM Preferred Candidate: Female About Chopra's DesignsChopra's Designs is a creative design firm specializing in innovative event experiences, experiential design, and creative production. We are looking for a proactive, organized, and highly responsible Executive Assistant to the Founder who can efficiently manage team coordination, daily follow-ups, administrative responsibilities, and executive-level tasks. Key Roles & Responsibilities1. Team Coordination & Task Management
• Coordinate with different departments and team members to ensure smooth daily operations.
• Assign, track, and follow up on tasks as directed by the Founder.
• Collect daily work updates from team members and maintain task trackers.
• Monitor deadlines, deliverables, and pending responsibilities.
• Provide the Founder with daily reports on team performance, task progress, and pending work.
• Ensure proper communication between the Founder and internal teams. 2. Executive Assistance & Founder Support
• Manage the Founder's daily schedule, meetings, appointments, and reminders.
• Prioritize important tasks and ensure timely follow-ups.
• Coordinate internal and external meetings.
• Prepare meeting agendas, minutes of meetings (MOM), and action-point summaries.




• Handle confidential information and important business communications professionally.
• Support the Founder with additional business and administrative assignments as required. 3. Office Management & Administration
• Oversee day-to-day office coordination and administrative activities.
• Follow up with employees regarding assigned responsibilities.
• Coordinate with HR, accounts, design, and production teams as required.
• Maintain organized records, reports, documents, and key office information.
• Ensure smooth communication and workflow across departments. 4. Project & Event Coordination
• Track ongoing projects, event timelines, and internal deliverables.
• Coordinate with design, production, and execution teams for regular project updates.
• Follow up on pending requirements, approvals, and deadlines.
• Support event-related scheduling, vendor coordination, and operational follow-ups when required.
• Escalate important delays or operational issues to the Founder. 5. Reporting & Communication
• Prepare daily and weekly team progress reports.
• Maintain Excel/Google Sheets trackers for tasks, projects, and follow-ups.
• Highlight urgent matters, delays,



and pending approvals.
• Ensure the Founder stays updated on important business activities without requiring repeated follow-ups.
• Maintain professional communication with clients, vendors, and internal stakeholders. Candidate Requirements
• 3–4 years of relevant experience as an Executive Assistant, Personal Assistant, or Executive Coordinator.
• Excellent organizational and multitasking skills.
• Strong command of MS Excel, Google Sheets, MS Office, and email communication.
• Good written and verbal communication skills in English and Hindi.
• Ability to coordinate with multiple teams and manage deadlines independently.
• Strong follow-up skills with attention to detail.
• Professional, trustworthy, proactive, and solution-oriented personality.
• Comfortable working directly with senior management and handling confidential information.
• Previous experience in a design, events, creative agency, or corporate environment will be an added advantage. What We're Looking ForWe are seeking someone who can act as the Founder's key coordination and operational support, ensuring that tasks are completed on time, teams remain accountable, and the Founder receives clear and timely updates. To Apply: Interested candidates can share their updated CV via LinkedIn DM.
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📌 Executive Assistant (Jaipur)
🏢 Chopra's Designs (CD)
📍 Jaipur