JOB DESCRIPTIONWORKSHOP MANAGER – BOUTIQUE & GARMENT MANUFACTURING

Company: Myira Creation / Myira Apparels

Department: Production & Workshop Operations

Job Type: Full-Time

Reporting To: Owner / Management

Work Location: Garment Manufacturing Workshop

1. Job Objective

To independently manage the complete workshop operations, ensuring that every garment order is properly recorded, manufactured according to specifications, quality-checked, and dispatched within the committed timeline. The Workshop Manager will be responsible for staff productivity, material control, production planning, record maintenance, and daily reporting to management.
1. Key Responsibilities

A. Complete Order Management

- Receive and record every order transferred to the workshop by the boutique or management.
- Assign a unique order number and record design, measurements, size, quantity, specifications, and delivery deadline.
- Track each order from receipt to cutting, stitching, finishing, quality checking, and dispatch.
- Maintain transparent records of pending, in-progress, completed, and dispatched orders.
- Ensure no order is missed, misplaced, or dispatched without proper verification.

B. Production Planning & Control

- Prepare daily production plans based on order priority and delivery deadlines.
- Allocate work to cutters, master tailors, tailors, and finishing staff.
- Monitor production progress and ensure timely completion.
- Identify delays, bottlenecks, and rework, and take corrective action.
- Ensure garments are manufactured according to approved designs, measurements, and customer requirements.

C. Staff & Workshop Management

- Supervise daily attendance, punctuality, discipline, and work allocation.
- Monitor individual employee productivity and work quality.
- Maintain a daily record of work assigned and completed by each tailor.
- Ensure proper use and maintenance of sewing machines, cutting tools, and other equipment.
- Maintain workshop cleanliness, organisation, and safe working practices.
- Report staff shortages, misconduct, equipment breakdowns, and operational issues to management.

D. Quality Control

- Inspect garments at suitable production stages and before dispatch.
- Verify measurements, stitching, fitting, finishing, colour/design requirements, and overall appearance.
- Ensure all alterations and defects are corrected before dispatch.
- Maintain records of rejected garments, alterations, rework, and quality issues.
- Obtain management approval wherever required for special or disputed orders.

E. Fabric & Inventory Management

- Maintain stock records for fabric, lining, thread, buttons, zippers, embellishments,



and other accessories.
- Record materials received, issued, consumed, wasted, and remaining.
- Track material consumption against individual orders where practical.
- Maintain minimum stock levels and inform management in advance of replenishment requirements.
- Prevent unnecessary wastage, damage, misuse, and unauthorised material issuance.
- Report any stock discrepancy immediately.

F. Packing & Dispatch

- Ensure all completed garments undergo final quality inspection.
- Verify order number, garment quantity, labels, accessories, and packaging.
- Maintain dispatch records including dispatch date, quantity, recipient, and delivery acknowledgement where applicable.
- Dispatch only after confirming that the order is complete and properly checked.
- Inform management of completed orders, dispatch status, and any delayed deliveries.

1. Mandatory Registers & Records

The Workshop Manager must maintain the following registers, preferably in Excel or an approved digital system:
- Order Inward Register: Order number, receipt date, design, quantity, specifications, and delivery date.
- Production Tracking Register: Current stage, work status, pending quantity, completion date, and delay reasons.
- Tailor Work Allocation Register: Employee name, assigned order, work quantity, completed quantity, and pending work.
- Material & Stock Register: Opening stock, receipts, issues, consumption, wastage, and closing balance.
- Quality & Alteration Register: Inspection results, defects, corrections, and final approval.
- Order Dispatch Register: Order number, quantity dispatched, dispatch date, recipient, and acknowledgement.
- Staff Attendance Register: Attendance, weekly offs, leave, and working hours, as per company policy.

1. Daily Reporting to Management

The Workshop Manager must submit a daily report covering:
- Total orders received.
- Orders currently in production.
- Orders completed and quality-approved.
- Orders dispatched.
- Orders pending or delayed, with reasons and revised completion dates.
- Daily work completed by each tailor or production employee.
- Material shortages, wastage, and stock concerns.
- Quality issues, alterations, and equipment problems.
- Priorities and requirements for the next working day.

Reporting deadline:



Before closing the workshop each working day, or at a time specified by management.

1. Accountability & Authority

The Workshop Manager will be accountable for:
- Maintaining accurate and up-to-date order records.
- Ensuring every order has a clear production status and delivery deadline.
- Meeting production and dispatch schedules.
- Maintaining garment quality and minimising rework.
- Controlling materials and reducing wastage.
- Ensuring staff productivity and proper workshop discipline.
- Reporting any delay, loss, discrepancy, or serious quality issue to management promptly.

The manager may allocate routine work and organise production independently. Changes to delivery commitments, major material purchases, overtime approvals, discounts, and other financial or commercial decisions require management approval.
1. Performance Evaluation (KPIs)

Performance will be evaluated on the following measurable indicators:
- On-time delivery: Percentage of orders completed and dispatched by the agreed deadline.
- Order tracking: Accuracy and completeness of order records.
- Production efficiency: Completion of planned work and productivity of staff.
- Quality: Rate of defects, alterations, and avoidable rework.
- Material control: Fabric and accessory wastage, stock accuracy, and consumption.
- Workshop discipline: Attendance monitoring, equipment care, and workplace organisation.
- Reporting compliance: Timely and accurate daily reports.

Targets will be established by management according to order volume, garment complexity, and available manpower.
1. Qualifications & Experience

- Previous experience in boutique operations, garment manufacturing, tailoring, or workshop supervision preferred.
- Good understanding of cutting, stitching, finishing, measurements, and garment quality.
- Ability to manage tailors, production schedules, and multiple orders simultaneously.
- Basic computer knowledge, particularly Microsoft Excel or Google Sheets.
- Strong organisational, communication, coordination, and problem-solving skills.
- High level of responsibility, honesty, discipline, and attention to detail.

1. Final Responsibility

The Workshop Manager is the single point of responsibility for the complete workshop order cycle, from receiving an order to its final dispatch. Every order must be traceable through proper records, every delay must be reported, and no order may be treated as complete until quality checking and dispatch documentation have been completed. Pay: ₹16,500.00 - ₹35,000.00 per month

Benefits

- Cell phone reimbursement

Work Location: In person

📌 WORKSHOP MANAGER – BOUTIQUE & GARMENT MANUFACTURING (Lucknow)
🏢 Myira Creation
📍 Lucknow