IZIEL

HEALTHCARE

US Recruitment & HR Operations Coordinator

ID: 20250910

Job Location: Pune

ABOUT IZIEL HEALTHCARE

IZiel Healthcare is an Engineering & Regulatory service provider working with global medical device manufacturers. We partner with customers to support them with all aspects of the

Product Life Cycle.

Employees are the key to success in our organization. We value our people and their skills in furthering the cause of helping lives. Thorough leadership, robust work planning methodology, and exceptional customer service are the key enablers of our success.

POSITION DESCRIPTION

The US Recruitment & HR Operations Coordinator will support end-to-end US recruitment and HR operations, from receipt of new requisitions through onboarding. This role involves close coordination with Sales, Hiring Managers, third-party recruitment partners,

candidates, and internal HR teams to ensure timely hiring, compliance, and a positive candidate experience. The position also supports HR operations related to onboarding,

background checks, documentation, payroll coordination, and immigration follow-ups for

US-based roles.

POSITION RESPONSIBILITIES

Coordinate with the Sales Team and Hiring Managers upon receipt of new requisitions to gather complete job details in a standardized format.

Develop, update, and maintain Job Descriptions (JDs) and ensure proper version control and

JD logs.

Maintain and regularly update the US Candidate/Position Matrix with requisition details,

candidate pipelines, and hiring status.





Coordinate with third-party recruitment agencies and vendors to source qualified candidates for US positions.

Maintain consistent and professional communication with candidates, providing updates on application status and next steps.

Support candidate sourcing activities as required, including posting jobs on job boards,

identifying potential candidates through various channels, screening resumes/applications,

and shortlisting profiles against job requirements.

Schedule interviews and coordinate between candidates, recruiters, hiring managers, and interview panels.

Prepare and send offer letters, rejection emails, and other recruitment-related communications.

Maintain and update candidate databases and support the creation, implementation, and ongoing maintenance of centralized Applicant Tracking Systems (ATS).

Prepare, manage, and maintain recruitment-related documentation, reports, and trackers.

Assist with background verification checks and validation of candidate information.

Conduct market research on industry hiring trends, talent availability, and US salary benchmarks to support recruitment strategies.

Support onboarding activities for new hires, including documentation and paperwork, ID proof collection, system and login setup,



coordination of orientation sessions, and employee data management.

Coordinate with third-party payroll providers for US employees and ensure timely account setup.

Follow up with immigration consultants and monitor visa and work authorization application status through immigration portals, as applicable.

Ensure compliance with internal HR policies, data privacy requirements, and applicable labor regulations.

DESIRED / PREFERRED QUALIFICATIONS

Bachelors degree in Human Resources, Business Administration, or a related field.

2–6 years of experience in US recruitment, HR operations, or talent acquisition support roles.

Hands-on experience working with US hiring processes, recruitment vendors, and job boards.

Familiarity with Applicant Tracking Systems (ATS) and recruitment databases.

Basic understanding of US employment practices, background checks, and onboarding requirements.

Exposure to US payroll coordination and immigration processes is an added advantage.

Strong communication skills with the ability to interact effectively with candidates, vendors,

and internal stakeholders across geographies.

Excellent organizational skills with solid attention to detail and the ability to manage multiple requisitions simultaneously.

Proficiency in MS Office tools (Excel, Word, PowerPoint) and reporting.

Self-motivated, process-oriented, and capable of working independently in a fast-paced environment.

Willingness to support extended hours, as required, to align with US time zones.

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