– Transport & Admin Executive

Department: Facilities & Administration

Location: Bengaluru

Reporting To: Deputy Manager

Experience: Minimum 2 years of experience in Employee Transportation Services and General Administration in an MNC, IT/ITES, BPO, or Corporate Environment.

Job Summary The Transport Executive will be responsible for managing day-to-day employee transportation operations, vendor coordination, transport compliance, and administration support activities. The role requires ensuring secure, timely, and cost-effective transportation services while supporting overall office administration functions.

Key Responsibilities

Employee Transportation

· Prepare and maintain transport rosters and route plans.

- Manage daily employee pick-up and drop operations across shifts.
- Coordinate with transport vendors for vehicle deployment, route planning, and roster management.

· Monitor transport operations and take corrective actions in case of delays or disruptions.
- Monitor transport service quality and resolve employee escalations.
- Ensure compliance with company transport and safety policies.
- Track transportation costs, vendor invoices, and MIS reports.
- Support employee transportation safety and emergency arrangements.
- Maintain transport records, trip details, and vendor performance reports.

· Handle airport transfers and special transport requests.

General Administration

- Coordinate housekeeping, security, pantry, and courier services.
- Support visitor management and meeting room coordination.




- Assist with office maintenance and vendor management activities.
- Maintain administrative records, trackers, and reports.
- Support employee onboarding/offboarding logistics and office events.

Qualifications & Skills

- Graduate in any discipline.
- Minimum 2 years of relevant experience in employee transportation and administration.
- Good knowledge of transport operations, vendor management, and administration processes.
- Proficient in MS Office (Excel, Word, Outlook, PowerPoint).
- Strong communication, coordination, and problem-solving skills.
- Ability to work in a fast-paced corporate environment and manage multiple priorities.

· Knowledge of transport routing and cost optimization is preferred.

Preferred

- Experience handling transportation for shift-based operations.
- Knowledge of GPS tracking systems, route optimization, and transport compliance.
- Prior experience in an MNC or large corporate environment.

· Knowledge of compliance and audit requirements related to transportation services.

Other Details:

- Role: Admin Executive
- Shift Timings – Rotational Shifts
- Working days – Mon to Sat (WFO)
- Payroll: 3rd Party
- Location: Bangalore

Key Competencies: Vendor Management | Employee Transportation | Cost Control | MIS Reporting | Administration | Stakeholder Management | Compliance & Safety Management. Pay: ₹30,000.00 - ₹50,000.00 per month

Benefits

- Health insurance
- Leave encashment
- Paid sick time
- Provident Fund

Work Location: In person

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