1. Job Title: Stores Executive

2. Department: Stores / Supply Chain Management (SCM)

3. Location: Nagar Factory, Ahilyanagar

4. Reporting To: Stores Manager / SCM Manager

5. Job Purpose To manage day-to-day stores operations, including material receipt, inspection coordination, storage, inventory control, material issuance, stock reconciliation and dispatch of materials, ensuring accurate inventory records and uninterrupted material availability for production.

6. Key Responsibilities

A. Material Receipt and Inward Management

- Receive raw materials, components, consumables, tools and other materials against purchase orders and delivery challans.
- Verify material quantity, part number, description and supporting documents.
- Coordinate with Purchase and Quality departments for inward inspection and material acceptance.
- Prepare and maintain Goods Receipt Notes (GRN) and inward material records in the ERP system.
- Identify and report shortages, excess quantities, damages and discrepancies.

B. Inventory and Storage Management

- Ensure proper identification, labeling, binning and systematic storage of materials.
- Maintain stock accuracy and update inventory records in ERP/software and registers.
- Follow FIFO/FEFO principles wherever applicable.
- Monitor minimum stock levels and report shortages, slow-moving, non-moving and obsolete materials.
- Ensure proper preservation, handling and safe storage of materials.

C. Material Issuance and Production Support

- Issue raw materials, components and consumables against authorized material requisitions.
- Ensure timely material supply to Production, Quality, Maintenance and other departments.
- Maintain material issue slips and records of material returns,



transfers and rejections.
- Coordinate with Production Planning and Control (PPC) to ensure material availability as per production requirements.
- Maintain proper segregation and traceability of rejected, returned and non-conforming materials.

D. Inventory Control and Reconciliation

- Conduct regular cycle counts and periodic physical stock verification.
- Reconcile physical stock with ERP records and investigate discrepancies.
- Support monthly stock closing and inventory reporting.
- Assist in annual stock audits and internal/external audits.
- Maintain accurate records of stock adjustments with appropriate authorization.

E. Dispatch and Documentation

- Coordinate material transfers and dispatches as per approved instructions.
- Verify quantities, packing requirements and dispatch documents.
- Maintain records of material movement, returnable/non-returnable gate passes and inter-location transfers, wherever applicable.
- Coordinate with Logistics, Purchase and other departments for timely material movement.

F. Safety, 5S and Compliance

- Maintain housekeeping, cleanliness and 5S standards in the stores area.
- Ensure secure material handling and proper use of material-handling equipment.
- Follow applicable EHS, fire safety and company procedures.




- Ensure materials are stored in designated locations with proper identification and traceability.
- Maintain documents and records required for audits and management review.

7. Key Skills and Competencies

- Knowledge of stores management and inventory control.
- Working knowledge of MS Excel and ERP/SAP systems.
- Understanding of GRN, material requisitions, stock ledgers and physical stock verification.
- Good coordination and communication skills.
- Attention to detail, accuracy and documentation skills.
- Problem-solving ability and a systematic approach to work.
- Knowledge of FIFO, 5S and material traceability.

8. Educational Qualification

- Diploma or Graduate in Commerce, Science, Engineering or Supply Chain Management.
- Additional qualification in Stores Management / Materials Management will be an advantage.

9. Experience

- 25 years of experience in stores operations, preferably in an automotive, manufacturing or engineering industry.
- Experience in ERP/SAP-based inventory management will be preferred.

10. Key Performance Indicators (KPIs)

- Inventory accuracy and stock reconciliation.
- Timely material receipt, GRN completion and material issuance.
- Zero or minimum stock discrepancies.
- Compliance with FIFO, 5S and safety standards.
- Reduction in material damage, loss and obsolete inventory.
- Timely completion of stock reports and audit documentation.
- Availability of materials to support uninterrupted production.

11. Working Conditions

- Factory-based role requiring coordination with Stores, Purchase, Quality, Production, PPC and Logistics departments.
- May require working in shifts as per plant requirements.Role & responsibilities

Preferred candidate profile

📌 Store Executive (Ahmednagar)
🏢 Kinetic Engineering
📍 Ahmednagar