(JD)Senior HR Executive

Department: Human Resources (HR)

Organization: Surya Hospital (managed by Vedansh) , Greater Noida

Reporting To: HR Manager / HR Head

Location: Greater Noida, Knowledge Park 2

Employment Type: Full-Time

1. Job Summary

The Senior HR Executive will be responsible for managing day-to-day HR operations, employee lifecycle management, recruitment, attendance and payroll coordination, employee relations, statutory compliance, and HR documentation. The role requires close coordination with department heads, doctors, nursing staff, administrative teams, and management to ensure smooth HR operations and compliance with hospital policies and quality standards.
1. Key Responsibilities

A. Recruitment and Selection

- Manage end-to-end recruitment for doctors, nurses, paramedical staff, and non-clinical employees.
- Coordinate interviews, candidate screening, salary negotiations, and selection approvals.
- Prepare and issue offer letters, appointment letters, and joining documents.
- Maintain recruitment trackers and ensure timely closure of vacancies.

B. Employee Lifecycle Management

- Handle employee joining formalities, induction, orientation, transfers, promotions, and exit formalities.
- Maintain employee personal files, service records, and updated employee databases.
- Prepare appointment letters, confirmation letters, increment letters, warning letters, and relieving/experience letters.
- Ensure timely completion of employee documentation and verification.

C. Attendance, Leave and Payroll Coordination

- Monitor daily attendance, biometric records, HRMS punch-in/punch-out, leave records, and shift rosters.
- Coordinate with department heads and in-charges for attendance discrepancies and roster corrections.
- Verify monthly payable days, arrears, salary revisions, deductions, advances, and overtime wherever applicable.
- Prepare and verify monthly salary inputs and coordinate with Accounts for timely payroll processing.
- Maintain records of salary advances, employee deductions, and Full & Final (F&F;) settlements.

D. Employee Relations and Grievance Handling

- Address employee queries, grievances, and workplace concerns professionally.
- Coordinate disciplinary actions, counselling, warning letters, show-cause notices, and suspension documentation as per policy and management approval.
- Promote employee engagement,



workplace discipline, and a positive working workplace.
- Maintain confidentiality of employee information and HR matters.

E. HR Policies and Statutory Compliance

- Implement HR policies, procedures, attendance rules, leave policies, and the hospital's code of conduct.
- Maintain records related to applicable labour laws, EPF, ESI, professional tax, and other statutory requirements, as applicable.
- Coordinate with the concerned departments or consultants for statutory filings, registers, and compliance records.
- Support implementation of POSH requirements, employee awareness, and related documentation.
- Ensure compliance with hospital policies and management instructions.

F. NABH and Quality Documentation

- Maintain HR records and documentation required for NABH accreditation and assessments.
- Ensure proper maintenance of employee credentials, qualifications, experience certificates, registrations, and verification records.
- Coordinate credentialing and privileging documentation for doctors and other relevant healthcare professionals.
- Maintain staff training records, induction records, competency assessments, performance appraisals, and training attendance.
- Support HR audits, internal assessments, corrective actions, and document control as per applicable NABH standards.

G. Employee Engagement and Performance Management

- Coordinate employee engagement activities, recognition programmes, and staff communication.
- Support performance appraisals, probation reviews, confirmation processes, and increment recommendations.
- Identify training needs in coordination with department heads.
- Monitor employee retention, absenteeism, and other HR performance indicators.

H. Exit Management

- Coordinate employee resignations, notice periods, handovers, and exit interviews.
- Ensure completion of no-dues forms, ID/access deactivation, and clearance from concerned departments.
- Prepare F&F; statements in coordination with Accounts and ensure timely follow-up.




- Maintain resignation, termination, and separation records.

I. HR Reporting and Administration

- Prepare daily, weekly, and monthly HR reports.
- Maintain updated employee strength, vacancy, attendance, attrition, and payroll records.
- Coordinate with management and department heads on staffing requirements and HR issues.
- Ensure proper filing, data accuracy, and confidentiality of all HR records.

1. Educational Qualifications

- MBA / PGDM in Human Resource Management or a relevant postgraduate qualification.
- Graduate degree in any discipline; HR specialization preferred.

1. Experience

- Minimum 3–5 years of experience in HR operations.
- Prior experience in a hospital or healthcare organization is preferred.
- Experience with HRMS, attendance management, payroll coordination, and NABH documentation will be an advantage.

1. Required Skills and Competencies

- Strong communication, interpersonal, and coordination skills.
- Good knowledge of recruitment, employee relations, and HR operations.
- Working knowledge of payroll inputs, attendance, leave, and statutory compliance.
- Familiarity with hospital HR documentation and NABH requirements.
- Proficiency in MS Excel, MS Word, email communication, and HRMS applications.
- Strong organizational, problem-solving, and time-management skills.
- Ability to handle confidential information and multiple priorities.
- Professional conduct, attention to detail, and a service-oriented approach.

1. Key Performance Indicators (KPIs)

- Timely closure of approved vacancies.
- Accuracy and timely submission of monthly payroll inputs.
- Accuracy of attendance, leave, and roster records.
- Completion and maintenance of employee files and statutory records.
- Readiness of HR documentation for NABH assessments and internal audits.
- Timely completion of joining and exit formalities.
- Resolution of employee grievances within defined timelines.
- Timely submission and accuracy of HR reports.

1. Working Conditions

- Full-time, on-site position at the hospital.
- Coordination with clinical and non-clinical departments as required.
- Flexibility to support urgent HR requirements and hospital operational needs.

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits

- Paid sick time

Work Location: In person

📌 Sr. HR Executive (Greater Noida)
🏢 Vedansh Group Of Hospitals
📍 Greater Noida