1. Purpose of the Role: To ensure uninterrupted availability of spare parts, consumables, and maintenance materials for Forging, Machining, and Facility equipment by developing and managing an efficient maintenance inventory system. Responsible for spare parts planning, inventory optimization, procurement coordination, vendor management, warehouse control, and SAP inventory management to support plant reliability and operational excellence.

2. Responsibilities:

a. Function Specific

- Manage end-to-end spare parts inventory for Forging, Machining, Utilities, and Facility equipment.
- Ensure availability of critical spare parts for production-critical machines and utilities.
- Develop and maintain spare parts inventory strategy based on equipment criticality and business risk.
- Classify spares into Critical, Insurance, Operational, and Consumable categories.
- Establish Min-Max stock levels and Reorder Point systems for all maintenance inventories.
- Monitor inventory levels and prevent stock-outs of critical items.
- Coordinate with Maintenance, Purchase, Production, and Finance departments for inventory planning.
- Maintain accurate spare part master data in SAP.
- Prepare annual spare parts budget and monitor inventory spending.
- Manage inventory valuation, stock turnover, and inventory optimization initiatives.
- Conduct critical spare part reviews with maintenance teams.
- Develop spare part standardization and interchangeability programs.
- Coordinate procurement of local and imported spare parts.
- Follow-up with OEMs and suppliers for timely delivery of critical items.
- Evaluate and develop alternate suppliers wherever possible.
- Monitor spare part consumption trends and forecast future requirements.
- Support preventive maintenance shutdowns through spare parts readiness.
- Conduct periodic stock verification and inventory audits.
- Ensure compliance with internal controls and inventory management procedures.
- Maintain spare part documentation, catalogues, drawings, technical specifications, and equipment BOMs.
- Support machine reliability programs through effective spare parts availability.
- Lead inventory reduction and cost optimization projects without affecting plant reliability.

b. Key Equipment Coverage
1. Forging Shop Equipment

- Mechanical Presses




- Hydraulic Presses
- Induction Heating Systems
- Furnaces
- Shot Blasting Machines
- Trimming Presses
- MPI Machines
- Sawing Machines
- Manipulators
- Automation Systems

2.Machine Shop Equipment
- CNC Machines
- VMC Machines
- HMC Machines
- Nachi Transfer Machines
- Washing Machines
- Gantry Systems
- Automation Equipment
- Tool Presetters
- Coolant Filtration Systems

3.Utilities & Facility Equipment
- Air Compressors
- Cooling Towers
- Water Distribution Systems
- DG Sets
- Transformers
- PCC / MCC Panels
- Fire Fighting Systems
- HVAC Systems
- Pumps
- ETP/STP Systems

c. Environment Health and Safety
- Ensure safe storage and handling of maintenance materials and spare parts.
- Follow EHS guidelines for storage of oils, lubricants, chemicals, batteries, and hazardous materials.
- Maintain warehouse safety standards and housekeeping practices.
- Ensure compliance with statutory and company requirements related to inventory storage.
- Support sustainability and waste reduction initiatives.

d. Operational Excellence (OpEx)
- Look for waste in the process or activity performed with the intent of elimination.
- Ensure that the workplace is maintained in a neat and clean manner.
- Participate in Kaizen and continuous improvement initiatives.

e. Energy Management System Requirement
- Support efficient inventory planning for energy-related equipment.
- Ensure availability of spare parts required for energy-productive operation of utilities and production equipment.
- Support ISO 50001 requirements through equipment reliability management.
- Promote sustainable procurement and inventory practices.

3. Authorities:

- Define stock levels and inventory policies for maintenance spares.
- Recommend procurement of critical and strategic spare parts.
- Coordinate emergency purchases during breakdown situations.
- Approve spare part specifications and inventory classifications.




- Lead inventory audits and corrective actions.
- Escalate critical shortages impacting production or utilities.
- Recommend obsolete inventory disposal and inventory optimization actions.

4. Requirements of profile: a. Education / Qualification:

- Bachelor's Degree in Mechanical Engineering, Industrial Engineering, Electrical Engineering, or Supply Chain Management.
- Diploma holders with strong maintenance inventory experience may also be considered.
- Certification in Supply Chain Management, Inventory Management, SAP MM, SAP PM, or Warehouse Management preferred.

b. Number of years of past Work Experience:
- Lead Spare Parts Manager: 8-10 Years

c. Desired past experience:
- Automotive Manufacturing Industry
- Forging Industry
- Machining Industry
- Maintenance Spare Parts Management
- SAP MM / SAP PM Systems
- MRO (Maintenance, Repair & Operations) Inventory Management
- Capital Equipment Spare Parts Planning
- Vendor Development
- Warehouse Management
- Imported Spare Parts Procurement
- Reliability Engineering Environment
- TPM Implementation

d. Technical Competencies:
- Maintenance Inventory Management
- SAP MM & SAP PM
- Warehouse Management
- MRO Inventory Planning
- Inventory Optimization
- ABC Analysis
- VED Analysis
- FSN Analysis
- Critical Spare Parts Management
- Equipment BOM Management
- Budgeting & Cost Control
- Vendor Development
- Procurement Coordination
- ERP Systems
- Data Analysis & Reporting
- Reliability Engineering Concepts

e.Behavioral Competencies:
- Analytical Thinking
- Planning & Organizing
- Negotiation Skills
- Communication Skills
- Cross-Functional Collaboration
- Problem Solving
- Ownership & Accountability
- Attention to Detail
- Customer Focus
- Continuous Improvement Mindset
- Result Orientation

f. Key Performance Indicators (KPIs)
- Spare Parts Service Level (%)
- Inventory Accuracy (%)
- Inventory Turnover Ratio
- Stock-Out Incidents
- Critical Spare Availability (%)
- Inventory Value Optimization
- Emergency Purchase Reduction (%)
- Obsolete Inventory Reduction (%)
- Machine Downtime Due to Spare Unavailability (Hours)
- Procurement Lead Time Compliance (%)
- SAP Data Accuracy (%)
- Annual Inventory Saving Achievement ()

📌 Spare Parts Manager / Maintenance Inventory Manager (Pune)
🏢 Hirschvogel Components
📍 Pune