ROLE PROFILE – SHIP REPAIR MANAGER SECTION I: BASIC INFORMATION Job Function Ship Repair & Refit

Role Ship Repair Manager

Reporting to Head – Ship Repair & Refit

Workplace Classification Office & Shipyard

SECTION II: ROLE SUMMARY Responsible for planning, coordinating and executing ship repair and refit projects in coordination with various stakeholders, adhering to agreed schedules, allocated budgets, EHS and Quality regulations, and Classification Society requirements. Leads project teams, manages resources, interfaces with customers and drives operational excellence to achieve business objectives.

SECTION III: KEY RESPONSIBILITIES / ACCOUNTABILITIES – PLANNING & EXECUTION SECTION III: KEY RESPONSIBILITIES / ACCOUNTABILITIES – PLANNING & EXECUTION

- Plan, organize and oversee ship repair, refit and dry-docking projects from commencement to completion.
- Review defect lists, repair specifications and customer requirements to define project scope and execution strategy.
- Develop project schedules, milestones and resource deployment plans; monitor progress against targets.
- Ensure timely availability of manpower, materials, equipment, subcontractors and support services.
- Coordinate and monitor production departments, subcontractors, OEMs and external agencies to achieve project objectives.
- Conduct periodic progress reviews and implement corrective actions to address delays, bottlenecks and resource constraints.
- Ensure repair activities comply with safety regulations, quality standards, statutory requirements and Classification Society rules.
- Monitor project costs, productivity and resource utilization to achieve budgetary and commercial targets.
- Manage customer interfaces and ensure timely resolution of technical, operational and contractual issues.
- Identify and capture Additional Work Orders (AWO) and ensure proper documentation and commercial closure.
- Ensure successful completion, testing, trials and vessel delivery in accordance with contractual commitments.
- Drive continuous improvement to enhance project performance, operational efficiency and customer satisfaction.

Documentation Documentation

- Project Schedule / Master Repair Plan; Defect List and Scope of Work (SOW); Daily and Weekly Progress Reports.
- Purchase Requisitions and Procurement Tracking Reports; Additional Work Orders (AWO)



/ Growth of Work (GOW) records.
- Subcontractor Performance and Work Completion Reports; Budget Monitoring and Cost Control Reports; Work Done Certificates (WDC).
- Inspection and Test Reports; QA/QC records; Classification Society survey and approval documents; Permit-to-Work records; HIRA / Risk Assessment documents.
- RSC (Reportable Safety Concerns) and corrective action reports; meeting minutes; sea trial / harbour trial reports; invoice verification and commercial closure documents; lessons learned and continuous improvement records.

Digitalization / Process Improvements Digitalization / Process Improvements

- Develop and maintain project dashboards for real-time tracking of progress, manpower, material status and key performance indicators (KPIs).
- Promote ERP/SAP systems for resource planning, procurement tracking, cost control and project management.
- Analyse project performance data to improve productivity, quality and schedule adherence.
- Implement digital documentation and workflow systems to improve traceability and reduce approval-cycle time.
- Drive continuous improvement to reduce project cycle time, rework and operational costs; promote best practices and knowledge sharing.
- Monitor and improve business metrics related to project delivery, resource utilization and customer satisfaction.

SECTION IV: KEY INTERACTIONS Stakeholder Purpose of Interaction

Stakeholder Purpose of Interaction

Project Management Project planning, resource allocation, schedule monitoring, risk mitigation and cost control.

Design Technical review, drawing approvals, engineering support and resolution of technical queries.

Subcontract Management Workforce mobilization, subcontractor performance monitoring, scope management and work progress review.

Utility MHE, scaffolding, water and power requirements.

EHS Safety compliance, risk assessments, permit-to-work requirements and Zero Harm objectives.

Stores Material availability,



inventory management, issue of consumables/spares and material tracking.

Procurement Vendor identification, procurement planning, technical evaluation, expediting materials/services and contract support.

Quality Assurance Quality standards, inspections, testing, documentation, NCR closure and Class requirements.

Customers Scope finalization, progress review, technical discussions and project delivery.

Classification Societies Class rules, surveys, inspections and certification approvals.

Equipment Vendors Technical support, defect rectification, commissioning and warranty-related activities.

Inspection Agencies Quality verification, testing, certification and statutory compliance.

SECTION VI: TECHNICAL & LEADERSHIP / BEHAVIOURAL SKILLS Technical Skills Technical Skills

- Thorough knowledge of ship repair, refit and dry-docking operations; ship systems, marine engineering equipment and repair methodologies.
- Expertise in project planning, scheduling, execution and progress monitoring; resource planning and optimization of manpower, materials, equipment and subcontractors.
- Budgeting, cost control and commercial management of repair projects.
- Knowledge of Classification Society Rules, statutory regulations and Naval Standards.
- Familiarity with QA/QC procedures, inspection requirements and testing protocols.
- Experience in risk assessment, Permit-to-Work (PTW) and HIRA implementation.
- Working knowledge of MS Office, SAP/ERP; ability to review technical specifications, repair procedures and defect rectification plans.
- Vendor, OEM and subcontractor management experience; preparation and review of project reports, work completion documents and invoicing inputs.

Leadership / Behavioural Skills Leadership / Behavioural Skills

- Leadership and team management; strategic planning and decision-making; project ownership and accountability.
- Robust communication and interpersonal skills; stakeholder and customer relationship management.
- Time management and priority setting; performance monitoring and results orientation.
- Continuous improvement mindset; mentoring and team development.
- High attention to safety, quality and compliance; ability to work under pressure and manage multiple projects simultaneously.

📌 SHIP REPAIR MANAGER (Ponneri)
🏢 Larsen u0026 Toubro
📍 Ponneri