Senior U.S. Accounts Executive

Company: ClickSoft Solutions

Job Title: U.S. Accounts Executive – U.S. Staffing

Location: Hyderabad, Telangana

Experience: 2–4 Years

Employment Type: Full-Time

Work Mode: Work from Office

Shift: U.S. Night Shift

Industry: U.S. IT Staffing & Consulting

Job Summary

ClickSoft Solutions is looking for an experienced and detail-oriented U.S. Accounts Executive with 2–4 years of hands-on experience in U.S. IT Staffing accounting and financial operations .

The ideal candidate should be capable of independently managing end-to-end U.S. Staffing accounts , including Accounts Receivable (AR), Accounts Payable (AP), client invoicing, vendor payments, consultant timesheets, payroll coordination, bank reconciliation, margin calculations, collections, and financial reporting.

The candidate should have practical experience handling W-2 and C2C consultant billing, payment terms, invoice reconciliation, and day-to-day accounting operations.

Key Responsibilities

1. Accounts Receivable (AR) & Client Invoicing

- Independently manage the complete client invoicing process.
- Prepare and submit invoices based on approved consultant timesheets.
- Verify consultant bill rates, working hours, purchase orders, and billing details.
- Maintain client-wise and consultant-wise invoice trackers.
- Monitor outstanding invoices and payment due dates.
- Follow up with U.S. clients and vendors regarding pending payments.
- Prepare and maintain AR aging reports.
- Resolve invoice discrepancies, short payments, and billing disputes.
- Track payment terms such as Net 15, Net 30, Net 45, and Net 60.
- Ensure timely invoice submission and payment collection.

2 . Accounts Payable (AP) & Vendor Payments

- Manage vendor invoices and payment schedules.
- Verify vendor invoices against agreed rates, approved timesheets, and contractual terms.
- Maintain Accounts Payable records and outstanding payment trackers.
- Coordinate vendor payments based on agreed payment terms.
- Reconcile vendor statements and payment records.
- Respond to vendor payment inquiries and resolve discrepancies.
- Ensure accurate and timely processing of approved payments.

3. Timesheet Management & Payroll Coordination

- Collect, verify, and reconcile weekly and monthly consultant timesheets.
- Coordinate with HR Operations and consultants for missing or pending timesheets.
- Verify approved working hours, overtime, and billing periods.




- Coordinate W-2 and C2C payroll inputs with the payroll team.
- Maintain consultant-wise timesheet and billing records.
- Identify and resolve discrepancies between timesheets, invoices, and payroll records.
- Ensure timely submission of billing and payroll information.

4. Consultant Margin & Profitability Management

- Prepare and maintain consultant-wise margin sheets.
- Calculate margins based on bill rates, pay rates, employer taxes, and applicable expenses.
- Track consultant-wise revenue, payroll costs, and profitability.
- Review rate changes and their impact on billing and margins.
- Prepare monthly margin and profitability reports.
- Coordinate with management regarding margin discrepancies and cost variations.

5. Bank Reconciliation & Accounting Operations

- Perform bank reconciliations and verify incoming and outgoing payments.
- Record and reconcile client receipts and vendor payments.
- Maintain accurate accounting entries, ledgers, and supporting documentation.
- Identify and resolve payment mismatches and reconciliation differences.
- Assist with month-end and year-end accounting activities.
- Coordinate with external accountants and management when required.

6. Financial Reporting & MIS

- Prepare daily, weekly, and monthly financial reports.
- Maintain Accounts Receivable and Accounts Payable trackers.
- Prepare invoice aging, collections, and outstanding payment reports.
- Generate client-wise, vendor-wise, and consultant-wise financial summaries.
- Prepare cash-flow and payment forecast reports.
- Maintain accurate records for financial reviews and audits.
- Provide regular financial updates to management.

7. Client & Vendor Coordination

- Communicate professionally with U.S. clients, vendors, and internal teams.
- Handle billing queries, payment follow-ups, and invoice disputes.
- Coordinate with HR, payroll, recruitment, and management teams.
- Ensure timely resolution of accounting and payment-related issues.
- Maintain professional relationships with clients and vendors.

Required Skills & Experience

- 2–4 years of hands-on experience in U.S. IT Staffing accounting.




- Strong experience managing end-to-end AR and AP processes.
- Practical experience in U.S. client invoicing and payment collections.
- Good understanding of W-2 and C2C billing and payroll structures.
- Hands-on experience in consultant timesheet verification and reconciliation.
- Experience preparing consultant margin sheets and profitability reports.
- Strong knowledge of vendor payment processing and payment terms.
- Experience in bank reconciliation and accounting entries.
- Proficiency in Advanced MS Excel , including VLOOKUP, XLOOKUP, Pivot Tables, SUMIFS, and financial formulas.
- Experience using QuickBooks, Zoho Books, or similar accounting software.
- Valuable understanding of accounting principles and financial reporting.
- Excellent written and verbal English communication.
- Strong analytical, problem-solving, and organizational skills.
- Ability to independently handle multiple clients, consultants, and vendors.
- Willingness to work on-site in Hyderabad during U.S. night shifts.

Preferred Qualifications

- Experience independently managing accounts for a U.S. Staffing or Consulting company.
- Experience handling multiple W-2 and C2C consultants.
- Knowledge of U.S. payroll components and employer tax calculations.
- Experience managing AR aging reports, collections, and payment reconciliations.
- Familiarity with client purchase orders, MSAs, and payment terms.
- Experience supporting month-end closing and financial audits.

Educational Qualifications

- B.Com / M.Com
- MBA Finance
- BBA Finance
- Any relevant degree in Accounting, Finance, or Commerce

Key Skills U.S. Staffing Accounting | U.S. Accounts Executive | Accounts Receivable | Accounts Payable | AR/AP | Client Invoicing | Vendor Payments | Payment Collections | W-2 Billing | C2C Billing | Consultant Timesheets | Payroll Coordination | Margin Calculations | Bank Reconciliation | QuickBooks | Advanced Excel | Financial Reporting | MIS Reports | Invoice Reconciliation

Mandatory Hiring Requirements

- Minimum 2 years of relevant U.S. Staffing accounting experience.
- Must have independently handled client invoicing, AR/AP, and payment follow-ups.
- Must have experience with W-2/C2C consultant billing and timesheet reconciliation.
- Must be capable of managing day-to-day accounting operations with minimal supervision.
- Strong Excel skills and professional communication are essential.

📌 Senior U.S. Accounts Executive (Hyderabad)
🏢 Clicksoft Solutions
📍 Hyderabad