We are looking for an experienced Purchase & Procurement professional to manage vendor sourcing, purchasing, costing, quotation preparation, and material coordination for events, exhibitions, branding, printing, and fabrication projects.

The candidate should have strong negotiation skills, knowledge of event-related materials, experience in preparing quotations and BOQs, and the ability to maintain vendor relationships while ensuring cost-effective purchasing and timely delivery.

Key Responsibilities

1. Quotation Preparation & Costing

- Understand project requirements received from the client servicing or sales team.
- Prepare accurate Bills of Quantities (BOQs), costing sheets, and quotations for events, exhibitions, branding, printing, fabrication, and audiovisual requirements.
- Calculate material costs, vendor charges, and applicable margins.
- Prepare professional quotations in the required format.
- Revise quotations based on client feedback and coordinate for final costing approval.

2. Vendor Sourcing & Procurement

- Identify and develop vendors for fabrication, flex and vinyl printing, ACP, LED screens, sound and lighting equipment, décor, corporate gifts, T-shirts, mementos, standees, and backdrops.
- Obtain quotations through calls, WhatsApp, email, and market visits.
- Negotiate prices, payment terms, delivery schedules, and quality requirements.
- Maintain an updated vendor rate card with pricing from 3–4 vendors per category wherever possible.
- Prepare and issue Purchase Orders (POs) after client or project approval.
- Follow up with vendors to ensure timely delivery and quality of materials.

3. Documentation & Coordination

- Maintain an updated database of vendors, contact details, rates, and locations.
- Coordinate with the accounts team regarding vendor payments and advance payments.
- Maintain stock records of reusable event materials and equipment.
- Organize and maintain quotations, purchase orders,



bills, and Goods Receipt Notes (GRNs).
- Maintain accurate procurement records using Excel and internal systems.
- Coordinate with vendors for in office delivery of materials on event days.
- Ensure materials are delivered as per approved specifications, quantity, and timelines.

Required Skills

- Experience in purchase, procurement, vendor management, or sourcing.
- Practical experience in preparing quotations, BOQs, and costing sheets.
- Knowledge of event materials, printing, branding, fabrication, and exhibition setups.
- Understanding of material specifications such as sizes, GSM, printing materials, and basic fabrication requirements.
- Valuable working knowledge of MS Excel, MS Word, and PDF quotation preparation.
- Strong negotiation, communication, and vendor management skills.
- Ability to compare quotations and identify cost-effective suppliers.
- Good market knowledge and ability to arrange quotations quickly.
- Strong coordination, documentation, and follow-up skills.

Eligibility Criteria

- Graduate in any discipline.
- 5–8 years of experience in purchase or procurement.
- Candidates with experience in event management, exhibitions, advertising, printing, branding, fabrication, or related industries will be preferred.
- An established local vendor network will be an added advantage.
- Must be comfortable with vendor visits and on-site material coordination across the Tricity area.
- Must have a personal two-wheeler and laptop for work-related requirements.

Preferred Candidate Profile We are looking for a proactive professional who can manage purchasing independently, negotiate competitive rates, prepare accurate quotations, maintain vendor relationships, and ensure timely delivery of materials for events and projects.

Apply Now

Interested candidates with relevant procurement, costing, and vendor management experience are encouraged to apply.

Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

📌 Purchase & Procurement Manager – Events & Fabrication (Chandigarh)
🏢 Cybic Technologies
📍 Chandigarh