: Production and Supply Chain Coordinator

Location: Chakan, Pune, Maharashtra

Department: Production / Supply Chain

Experience: 6-9 Years

Qualification: B.E. / B.Tech / Diploma in Mechanical or Production Engineering

Preferred Industry: Pump Manufacturing, Valve Manufacturing, Process Equipment, Industrial Machinery

Contact :- (phone hidden) -HR

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Job Summary

We are looking for an experienced and proactive Production and Supply Chain Coordinator to manage end-to-end order planning, production coordination, material availability, inventory utilisation and on-time dispatch.

The candidate will coordinate with Sales, Purchase, Production, Assembly, Stores and Quality teams to ensure customer orders are completed and dispatched within committed timelines. The role requires hands-on experience with SAP Business One (SAP B1), Production Planning and Control (PPC), material planning and inventory management in a make-to-order manufacturing workplace.

Key Objective: Achieve the monthly production and dispatch plan while improving On-Time Delivery (OTD) and reducing order-to-dispatch lead time.

Key Responsibilities :-

1. Production Planning and On-Time Delivery

- Prepare monthly production and dispatch plans based on confirmed customer orders in coordination with Sales and the Plant Head.
- Monitor open customer orders and track committed delivery dates.
- Identify potential delays at least two weeks in advance and initiate corrective actions.
- Conduct daily shop-floor reviews and weekly plan-versus-actual meetings.
- Reprioritise production activities based on material availability, customer priorities and delivery commitments.
- Coordinate with Sales before communicating revised delivery dates to customers.

2. SAP Business One (SAP B1) and MIS

- Create, monitor and close Production Orders (MOs) within the defined timelines.
- Process production material issues and receipts accurately in SAP B1.
- Raise purchase requisitions based on MRP, production plans and material requirements.
- Ensure timely posting of Goods Receipt Notes (GRNs), inventory transfers and stock adjustments.
- Maintain accurate Bills of Materials (BOMs), routings and item master data in coordination with Engineering.
- Reconcile SAP inventory with physical stock and ensure timely closure of transactions at month-end.
- Prepare daily and weekly MIS reports covering order status, production progress, material shortages, WIP, OTD and dispatch performance.

3. Purchase and Supplier Coordination

- Follow up with suppliers for castings,



machined components, motors, seals and other bought-out items.
- Track open Purchase Orders against required delivery dates.
- Expedite critical materials and escalate supplier delays with clear recovery plans.
- Coordinate with Purchase and Quality Control teams for incoming material inspection and timely material release.
- Prepare and circulate weekly material shortage reports linked to production orders.

4. Production and Assembly Coordination

- Coordinate with machining, assembly, testing, painting, packing and dispatch teams to ensure smooth workflow.
- Release production and assembly kits based on material availability to minimise incomplete jobs and work interruptions.
- Track Work in Progress (WIP) at each production stage.
- Coordinate final inspection, testing, documentation and dispatch activities.
- Resolve daily production bottlenecks in consultation with shop-floor supervisors.
- Ensure completed orders are dispatched as per the committed schedule.

5. Inventory and Material Planning

- Review available stock, slow-moving stock and non-moving inventory on a monthly basis.
- Utilise available inventory for open customer orders before initiating fresh purchase requisitions.
- Identify opportunities to utilise surplus stock through approved substitutes, alternate builds and standard sub-assemblies.
- Support the development of minimum and maximum stock levels for fast-moving standard components.
- Apply MRP, lead-time planning and inventory classification techniques to improve material availability and reduce lead times.

6. Performance Monitoring and Continuous Improvement

- Monitor monthly production plan achievement and On-Time Delivery (OTD).
- Analyse reasons for delayed orders and implement corrective and preventive actions.
- Track production efficiency, material shortages, WIP and dispatch plan versus actual performance.
- Identify process improvements to reduce manufacturing lead time, inventory holding and delivery delays.
- Drive accountability and coordination across internal departments to meet customer commitments.

Key Performance Indicators (KPIs)

- Monthly production plan achievement.
- On-Time Delivery (OTD) performance.




- Adherence to customer delivery commitments.
- Reduction in order-to-dispatch lead time.
- Material availability and reduction in production shortages.
- SAP B1 transaction accuracy and inventory reconciliation.
- Reduction in overdue production orders and WIP delays.
- Inventory utilisation and reduction in slow-moving/non-moving stock.

Note: KPI targets will be finalised based on company requirements. Required Qualifications and Experience :-

Education

- B.E. / B.Tech / Diploma in Mechanical Engineering or Production Engineering.
- MBA in Operations or Supply Chain Management will be an added advantage.

Experience

- 6-9 years of relevant experience in Production Planning and Control (PPC), production coordination, material planning or supply chain coordination.
- Experience in equipment manufacturing, preferably pumps, valves, process equipment, industrial machinery or similar industries.
- Experience working in a make-to-order or batch manufacturing environment is essential.

Mandatory Skills

- Hands-on experience with SAP Business One (SAP B1), including Production Orders, material issues and receipts, purchase requisitions, GRNs and inventory reports.
- Strong understanding of production planning, material requirement planning and shop-floor coordination.
- Ability to read and interpret BOMs and engineering drawings.
- Knowledge of machining, assembly and manufacturing processes.
- Strong MS Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP and MIS reporting.
- Proven ability to coordinate with suppliers and cross-functional teams.
- Strong follow-up, problem-solving and delivery management skills.

Preferred Skills

- Exposure to castings, machined components, motors, seals and bought-out components.
- Knowledge of MRP, ABC/FSN inventory classification and lead-time planning.
- Experience handling export orders or orders requiring detailed technical and dispatch documentation.
- Experience improving inventory utilisation and reducing production lead times.

Desired Candidate Profile

- Strong ownership of production schedules and delivery commitments.
- Proactive in identifying and resolving material and production bottlenecks.
- Excellent coordination and follow-up skills.
- Clear communication skills in English, Hindi and Marathi.
- Ability to work under delivery pressure while maintaining accuracy and quality.

Interested candidates with relevant experience in equipment manufacturing and hands-on SAP Business One expertise are encouraged to apply.

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