(JD)Personal Assistant to the Managing Director (PA to MD)

Company: MSI Communications

Department: Managing Director’s Office

Job Title: Personal Assistant to the Managing Director

Reporting To: Managing Director

Experience: 1–3 Years (Freshers with excellent communication and organizational skills may also apply)

Employment Type: Full-Time

Location: Chalappuram,Calicut

1. Job Summary

MSI Communications is seeking a highly organized, proactive, and skilled Personal Assistant to the Managing Director. The candidate will provide executive and administrative support to the MD, manage schedules and communications, coordinate meetings, maintain confidential records, and ensure the timely completion of assigned tasks. The ideal candidate should demonstrate professionalism, discretion, excellent communication skills, attention to detail, and the ability to handle multiple responsibilities efficiently.
1. Key Responsibilities

A. Calendar and Schedule Management

- Manage the Managing Director’s daily schedule, appointments, and meetings.
- Coordinate internal and external meetings and communicate schedules to relevant stakeholders.
- Arrange travel plans, accommodation, transportation,



and itineraries when required.
- Prioritize appointments and ensure effective time management.

B. Communication and Correspondence

- Handle emails, phone calls, messages, and official correspondence on behalf of the MD, as authorized.
- Draft professional emails, letters, meeting invitations, and other business communications.
- Coordinate with HODs, employees, clients, vendors, and external stakeholders.
- Ensure timely follow-up on important communications and pending matters.

C. Meeting and Documentation Support

- Organize management meetings and prepare agendas and supporting documents.
- Record meeting minutes and maintain action-point trackers.
- Follow up with concerned departments regarding decisions and deadlines.
- Maintain confidential files, reports, documents, and records for the MD’s office.

D. Management Coordination

- Coordinate with department heads to obtain updates on assigned tasks and business activities.

Pay: ₹12,000.00 - ₹20,000.00 per month

Benefits

- Cell phone reimbursement
- Flexible schedule

Work Location: In person

📌 Personal Assistant to the Managing Director (Kozhikode)
🏢 MSI COMMUNICATIONS
📍 Kozhikode