Role & responsibilities

1. Calendar &
- Schedule Management

- Manage and maintain the executive's calendar, appointments, meetings, and travel schedules.

- Prioritize meetings and ensure effective time management.

- Coordinate internal and external meetings, conferences, and events.

1. Communication Management

- Screen, prioritize, and respond to emails, calls, and correspondence.

- Draft qualified emails, presentations, reports, and business documents.

- Act as a liaison between the executive and internal/external stakeholders.

1. Meeting Coordination

- Prepare agendas, presentations, and supporting documents for meetings.

- Attend meetings as required, record Minutes of Meeting (MOM), and track action items.

- Follow up with stakeholders to ensure timely closure of assigned tasks.

1. Travel &
- Logistics

- Arrange travel bookings, accommodation, transportation, and itineraries.

- Manage travel-related documentation and expense reconciliation.

1. Project &
- Task Tracking

- Monitor key projects and initiatives assigned by the executive.

- Maintain trackers, dashboards, and status reports.

- Ensure timely follow-up and escalation of pending matters.

1. Data Management &
- Reporting

- Compile, analyze,



and present business data in a concise and actionable format.

- Prepare periodic MIS reports, presentations, and management summaries.

- Maintain accurate records and documentation.

1. Stakeholder Coordination

- Coordinate with branch teams, Head Office departments, vendors, and business partners.

- Facilitate communication and ensure seamless execution of decisions.

1. Confidentiality &
- Administration

- Handle sensitive business and personal information with complete confidentiality.

- Manage administrative tasks, documentation, and record-keeping.

- Support the executive in special assignments and strategic initiatives.

1. Personal Assistance Support

- Assist with personal scheduling, appointments, and other assigned personal matters.

- Coordinate family, social, and personal commitments as required while maintaining discretion.

Preferred candidate profile

Key Competencies

- Planning &
- Organizing

- Time Management

- Confidentiality &

- Integrity

- Communication &

- Interpersonal Skills

- Follow-up &

- Execution Excellence

- Analytical Thinking

- Proactiveness &

- Ownership

- Professional Etiquette and Relationship Management

📌 Personal Assistant (Mumbai)
🏢 Waman Hari Pethe Jewellers
📍 Mumbai