Job highlights

- Graduate with 2-5 years as PA or Executive Assistant, proficient in MS Excel and CRM/ERP knowledge preferred
- Manage MD's schedule, coordinate interdepartmental communication, handle customer and vendor follow-ups, prepare reports and documentation

Position: Personal Assistant (PA) to Managing Director Department: Administration & Management

Location: Hyderabad

Employment Type: Full-Time

Reporting To: Managing Director / Proprietor

Job Summary

We are looking for a smart, professional, highly organized and trustworthy Personal Assistant (PA) to support the Managing Director in daily business operations, scheduling, communication, coordination and follow-ups.

The candidate will act as a bridge between management, employees, customers, vendors and project teams to ensure smooth business operations.

Key Roles & Responsibilities

1. Managing Director Support

- Manage daily appointments, meetings and schedules.
- Maintain the MD's daily task list and reminders.
- Coordinate business meetings and travel arrangements.
- Prepare meeting agendas and minutes.
- Follow up on instructions given by the MD.

1. Office Administration

- Coordinate with sales, accounts, purchase, production and project teams.
- Monitor pending tasks and employee reporting.
- Ensure smooth communication between departments.
- Maintain confidential company documents and records.

1. Customer & Project Coordination

- Follow up with customers regarding quotations, orders and project updates.
- Coordinate with site engineers regarding measurements, deliveries and installations.
- Track pending customer approvals and commitments.
- Escalate urgent project issues to management.

1. Sales & Business Follow-ups





- Monitor quotations submitted by the sales team.
- Prepare daily sales follow-up reports.
- Track recent enquiries, purchase orders and pending confirmations.
- Coordinate customer meetings and business development activities.

1. Payment & Vendor Coordination

- Follow up on customer outstanding payments as instructed.
- Coordinate with accounts regarding receivables and payables.
- Track vendor commitments and material delivery schedules.
- Maintain payment follow-up records.

1. Reporting & Documentation

- Prepare daily management reports.
- Maintain Excel trackers, MIS reports and action lists.
- Prepare professional emails, letters and presentations.
- Maintain digital filing and documentation systems.

Required Qualifications
- Graduate in any discipline; MBA or BBA preferred.
- 2–5 years of experience as a PA, Executive Assistant or Office Coordinator.
- Good communication skills in English, Telugu and Hindi.
- Proficiency in MS Excel, Word, Outlook and Google Workspace.
- Knowledge of CRM or ERP software is an advantage.
- Strong time management and multitasking abilities.
- Professional appearance, confidentiality and good interpersonal skills.

Key Performance Indicators (KPIs)
- Timely completion of management-assigned tasks.
- Accuracy of daily reports.
- Follow-up effectiveness with customers and employees.
- Meeting and schedule management.
- Reduction in pending operational issues.
- Proper maintenance of confidential records.

Working Conditions Working Days: Monday to Saturday

Salary: Based on experience and skills.

Industry: Steel Doors, Fire-Rated Doors, Aluminium Systems & Building Materials.

Company: Sree Ashtalakshmi Enterprises & Suraksha Steel Doors, Hyderabad.

📌 Personal Assistant (Hyderabad)
🏢 Mattey Hema Naga Durga Sravanthi
📍 Hyderabad