Key responsibilities :

Vendor management

- Identify, onboard and manage vendors for pantry, stationery, maintenance and IT hardware.

- Collect and compare quotations, negotiate rates and raise purchase orders.

- Monitor vendor performance against agreed service levels and resolve issues quickly.

- Verify vendor invoices and pass them to accounts for timely payment.

Housekeeping and facility team coordination

- Manage and coordinate with the facility housekeeping, security and maintenance staff.

- Run regular checks so the office stays clean, safe and well organised.

- Coordinate repairs and preventive maintenance for electrical, plumbing, HVAC, furniture and equipment.

- Ensure fire safety, first-aid and emergency equipment are in place and serviced on schedule.

Operations management

- Own day-to-day office operations so the team can work without disruption.

- Track and reorder office,



pantry and cleaning supplies within budget.

- Maintain office asset registers, contracts and operational records.

- Manage petty cash and prepare monthly reports on office spending and vendor costs.

- Set up and improve simple processes and checklists for recurring office tasks.

Required qualifications and skills

- 0-1 year of experience in office administration, facilities or a similar role; freshers are welcome to apply.

- Working knowledge of MS Office or Google Workspace (email, documents, spreadsheets).

- Spoken and written English, plus fluency in Kannada or Hindi (mandatory).

- Strong organisation and follow-through, with the ability to juggle several tasks at once.

- A friendly, qualified manner with visitors, staff and vendors.

📌 Office Administrator (Bengaluru)
🏢 Umbo Idtech
📍 Bengaluru