1. Job Purpose

The Inventory Executive is responsible for maintaining accurate stock records, monitoring inventory movement, verifying purchase and receiving documents, controlling stock discrepancies, and ensuring proper coordination between the Inventory, Purchase, Receiving, Sales, and Accounts departments.

1. Key Responsibilities

A.

Stock

Management

- Monitor daily stock levels and inventory movement.

- Maintain accurate stock records in the inventory/ERP system.

- Check stock availability and identify low-stock, excess-stock, and non-moving items.

- Monitor stock transfers between departments and locations.

- Ensure proper stock rotation using FIFO/FEFO where applicable.

B. Receiving &

- Purchase Verification

- Verify goods received against purchase orders, invoices, and delivery documents.

- Check quantity, product description, barcode/item code, batch number, MRP, expiry date, and condition of products.

- Report shortages, excess quantities, damages, and incorrect items immediately.

- Verify daily purchase bills and supporting documents before processing.

- Coordinate with the Receiving and Purchase departments regarding discrepancies.

C.

Physical Stock

Verification

- Conduct regular physical stock counts and stock audits.

- Compare physical stock with system stock.

- Investigate and report stock variances.

- Prepare discrepancy reports and coordinate corrective action.

- Ensure proper documentation of stock adjustments.

D. Expiry &

- Damaged Product Control

- Monitor near-expiry and expired products regularly.

- Prepare expiry-product reports.





- Ensure expired/damaged products are segregated and properly documented.

- Coordinate with relevant departments for return, replacement, clearance, or disposal as per company policy.

E. Return &

- Transfer Monitoring

- Monitor supplier returns and customer/product returns where applicable.

- Verify returned quantities and documentation.

- Maintain records of stock transfers and returns.

- Ensure all inventory movements are properly recorded in the system.

F.

Inventory

Documentation &

- Reporting

- Maintain purchase, receiving, transfer, return, damage, expiry, and stock adjustment records.

- Prepare daily, weekly, and monthly inventory reports.

- Report stock discrepancies and unusual inventory movements to the Inventory Manager.

- Maintain proper filing of inventory-related documents.

G.

Department

Coordination

- Coordinate with Purchase, Receiving, Sales, Accounts, Front End, and Department Heads.

- Follow up on pending inventory-related issues.

- Ensure all departments follow proper stock-handling procedures.

- Support management during stock audits and inventory reviews.

1. Daily Responsibilities

- Verify daily receiving transactions.

- Verify purchase bills and supporting documents.

- Check stock discrepancies.





- Monitor expiry and damaged products.

- Check pending returns and stock transfers.

- Update inventory records.

- Complete assigned tasks in the company's task-management/PagarBook system.

- Submit required daily inventory reports to the reporting manager.

1. Required Skills

- Good knowledge of inventory and stock control procedures.

- Good Excel/MS Office skills.

- Knowledge of ERP/POS/inventory software is preferred.

- Strong attention to detail.

- Good numerical and analytical skills.

- Good communication and coordination skills.

- Ability to identify stock discrepancies.

- Ability to work under pressure and meet deadlines.

- Strong documentation and reporting skills.

1. Qualification &
- Experience

- Qualification: Bachelor's degree / Diploma in Commerce, Business Administration, Logistics, Supply Chain, or related field.

- Experience: 2–5 years of experience in inventory, retail, supermarket, hypermart, warehouse, or stock management.

- Experience in a supermarket/hypermart setting will be an added advantage.

1. Key Performance Indicators (KPIs)

- Inventory accuracy.

- Stock variance control.

- Purchase bill verification accuracy.

- Receiving verification accuracy.

- Expiry and damaged stock control.

- Timely completion of inventory reports.

- Stock audit accuracy.

- Proper documentation and record maintenance.

- Timely completion of assigned tasks.

- Reduction of stock losses and discrepancie

Pay: ₹15,000.00 - ₹20,000.00 per month

Work Location: In person

📌 Inventory Executive (Kollam)
🏢 Jeelife International
📍 Kollam