Role & responsibilities

HR EXECUTIVE RECRUITMENT & HR OPERATIONS

Company: Freecia Professional India Pvt. Ltd.

Industry: Beauty, Cosmetics & Personal Care

Experience: 24 years

Salary: 25,000–30,000 gross per month

Employment: Full time | Work from Office

Joining: Immediate joiners only

Reporting to: Assistant Operations Manager

ROLE OVERVIEW

We are looking for a proactive HR Executive to manage recruitment and day-to-day HR operations for our sales, head-office and factory teams. The role requires strong follow-up, accurate documentation, confidentiality and timely execution.

KEY RESPONSIBILITIES

- Manage recruitment: candidate sourcing, screening, interview scheduling, offer follow-up and joining coordination.
- Recruit for sales, operations, digital marketing, creative and factory positions.
- Maintain a vacancy tracker showing candidate status, interview feedback, expected joining dates and pending actions.
- Complete joining documentation and coordinate employee induction.
- Monitor attendance, leave, late arrivals, missing punches and unauthorised absence.
- Share daily attendance exceptions and follow up with employees and reporting managers.
- Prepare accurate payroll inputs and coordinate with accounts for timely processing.
- Maintain employee files, appointment letters, probation reviews, confirmations and approved HR communications.
- Coordinate employee queries and escalate sensitive matters to management.
- Follow up on probation assessments and scheduled performance reviews.
- Coordinate resignation documentation, handovers, asset returns and exit clearances.
- Maintain HR records and support compliance coordination with accounts and external consultants.

• Submit a weekly HR dashboard covering recruitment, attendance, joinings,



exits and pending cases.

KEY RESULT AREAS
- Timely closure of approved vacancies with suitable candidates.
- Complete and accurate joining documentation.
- Daily attendance monitoring and timely exception reporting.
- Accurate payroll inputs submitted within agreed deadlines.
- Timely probation reviews and employee-record updates.
- Prompt follow-up and resolution of employee queries.
- Documented exit clearances and handover tracking.

• Accurate, timely weekly HR reporting.

Preferred candidate profile

IDEAL CANDIDATE PROFILE

- Graduate in any discipline; an MBA/PGDM in HR is preferred.
- 2–4 years of practical experience in recruitment and HR operations.
- Experience hiring sales executives, office staff and operational teams.
- Hands-on knowledge of Naukri, LinkedIn, referrals and other recruitment channels.
- Comfortable managing attendance, leave records, payroll inputs, onboarding and exit documentation.
- Good working knowledge of MS Excel, including filters, basic formulas and employee trackers.
- Clear written and verbal communication in English and Hindi.
- Able to draft professional emails and maintain accurate records.
- Strong follow-up skills, attention to detail and ownership of deadlines.
- Mature and discreet when handling confidential employee information.
- Able to work independently and coordinate with multiple department heads.
- Experience in beauty, cosmetics, FMCG, distribution or manufacturing will be an advantage.

• Immediate availability and willingness to work from office are mandatory.

KEY SKILLS Recruitment | Talent Acquisition | HR Operations | Attendance Management | Payroll Coordination | Onboarding | Employee Documentation | Exit Formalities | HR MIS | MS Excel | Employee Relations

📌 Hr Executive And Personal Assistant (Gurugram)
🏢 Freecia Professional India
📍 Gurugram