Job Title: Head – Accounts, Administration & Office Operations

Location: Wakad, Pune (Work from Office)

Experience: 10+ years

About Machine Maker

Machine Maker is India’s B2B media and events platform for the manufacturing sector: The Voice of Manufacturing. Our roots go back to 2004, when we started with Industrial Business Mart. Today Machine Maker reaches manufacturers through print, digital, video, exhibitions, brand partnerships and Manufacturing Maestros, our community gatherings across Indian cities. We are a team of 20+ professionals in Pune, growing fast and building for the next level.

Role Summary

We are looking for a mature, stable and highly capable professional to be the custodian of our office. This person will lead three areas: our complete accounts function, office administration, and people management. You will be the steady hand that keeps the organisation running well. You will hold processes, money, compliance and people to a high standard, so the leadership team can focus on growth.

This is not a routine accounts position. We want someone with authority and judgement: a strong administrator who can take charge, set discipline and earn the respect of the team.

How This Role Fits In

You will report directly to the Founder & Managing Editor and work closely with the leadership team. You will be the central point of control for finance, administration and office operations. Our editorial, video, sales and delivery teams will depend on you for a well-run workplace and reliable systems.

Key Responsibilities

Office Custodianship

- Own the smooth day-to-day running of the Wakad office: facilities, vendors, assets, security and office discipline
- Set and enforce office policies,



processes and standards of conduct

Accounts & Finance

- Take complete charge of the accounts department: bookkeeping, invoicing, receivables, payables and reconciliations
- Manage salary processing, statutory compliance (GST, TDS, PF, ESIC, PT) and coordination with auditors and consultants
- Track cash flow and collections, and give leadership clear, timely financial reports

Administration & People Management

- Oversee HR operations: attendance, leave, payroll inputs, onboarding documentation and employee records
- Manage and mentor the admin and accounts staff, and build accountability across the team
- Act as a trusted, firm and fair point of contact for employee matters

What Success Looks Like

- Accounts are accurate, up to date and audit-ready at all times
- Collections are on track, and statutory deadlines are never missed
- The office runs on explicit systems, not on firefighting
- Leadership can rely on you completely for finance, admin and office matters
- The team sees you as a respected, stable presence

Qualifications & Experience

- Post-graduate with a strong academic record (M.Com, MBA Finance or equivalent preferred)
- 80% or above in Class 10 (Matriculation)
- 10+ years of experience in accounts, administration and office management, including people management
- Experience managing a startup or a growing SME is a strong advantage
- Excellent written and spoken English
- A mature, stable and decisive personality, with integrity, discretion and the confidence to lead

- Why Join Us

- A senior, trusted position that reports directly to the founder
- The opportunity to build and own systems in a growing organisation
- A purpose-driven company that helps take Indian manufacturing to the world

📌 Head Accounts & Administration (Pune)
🏢 Machine Maker
📍 Pune