GeM & E-Tendering Executive

Company: Arch Enterprises.

Department: Sales / Business Development

Job Location: Nashik, Maharashtra

Experience: 1–3 Years (Relevant GeM Portal experience preferred)

Employment Type: Full-Time

1. Job Summary

We are looking for a detail-oriented and proactive GeM & E-Tendering Executive with hands-on experience in Government e-Marketplace (GeM) portal operations, online tender management, bid preparation, and submission. The candidate will be responsible for identifying relevant business opportunities through GeM and other e-tendering portals, preparing and submitting bids, coordinating documentation, tracking tender status, and managing leads generated through online portals to support the company's sales and business growth objectives.

1. Key Responsibilities

A. GeM Portal Management

- Manage day-to-day operations of the Government e-Marketplace (GeM) portal.
- Monitor GeM listings, bid opportunities, reverse auctions, and relevant procurement requirements.
- Search for suitable products, services, and government procurement opportunities aligned with the company's business.
- Maintain and update product/service listings, pricing, specifications, and required documents, wherever applicable.
- Ensure the accuracy and completeness of seller profile information and supporting documents.

B. E-Tendering & Bid Management

- Identify and evaluate suitable tenders on GeM and other government/private e-tendering portals.
- Review tender documents, eligibility criteria, technical specifications, commercial terms, EMD requirements, and submission deadlines.
- Prepare and submit bids, quotations, technical documents, and commercial proposals within prescribed timelines.
- Coordinate with internal departments for pricing, product specifications, compliance documents, authorizations, and approvals.
- Track bid status, tender results, reverse auctions, and subsequent requirements.
- Maintain a calendar of tender deadlines and ensure timely submission of all required documents.
- Support the preparation of technical and financial bid documentation and ensure compliance with tender conditions.
- Coordinate the preparation and renewal of digital signature certificates (DSCs), registrations, and other portal-related requirements, as applicable.

C. Online Lead Management

- Monitor and manage leads and enquiries received through GeM and other online business portals.




- Record enquiries in the company's CRM, HRMS, or designated lead-tracking system, as applicable.
- Contact prospective customers, understand their requirements, and coordinate the preparation of quotations.
- Follow up with potential customers regularly to improve enquiry-to-order conversion.
- Maintain accurate records of customer communication, quotations, follow-ups, and lead status.
- Coordinate with the sales team to ensure timely responses and effective lead closure.

D. Documentation & Reporting

- Maintain organized records of submitted bids, tender documents, quotations, purchase orders, and related correspondence.
- Prepare daily, weekly, and monthly reports on tender opportunities, bids submitted, leads received, follow-ups, and business conversions.
- Track upcoming tender opportunities and maintain a pipeline of potential business.
- Ensure all submissions comply with the applicable tender requirements and internal approval procedures.
- Maintain confidentiality of company pricing, customer information, and business documents.

E. Order & Sales Coordination

- Coordinate with the sales, accounts, technical, and operations teams for order processing and fulfilment.
- Track purchase orders, delivery schedules, invoicing requirements, and customer documentation, as applicable.
- Assist in post-bid activities, including clarification responses, order acceptance, and related customer coordination.
- Support the team in identifying opportunities to improve bidding success and generate business through online portals.

1. Required Skills & Qualifications

- Graduate in Commerce, Business Administration, IT, or a related field.
- Prior hands-on experience in GeM Portal operations and e-tendering is preferred.
- Practical knowledge of tender search, bid preparation, online submission, and tender documentation.
- Familiarity with government procurement procedures, bid eligibility criteria, and tender compliance requirements.
- Experience in handling online enquiries, customer follow-ups, and sales coordination.




- Good working knowledge of MS Excel, MS Word, email, and online portals.
- Strong documentation, organizational, and time-management skills.
- Valuable written and verbal communication skills.
- Ability to manage multiple bids, deadlines, and enquiries simultaneously.
- High attention to detail, accuracy, and confidentiality.

1. Preferred Experience

- Experience working with GeM and other e-procurement portals.
- Knowledge of technical and financial bid preparation.
- Familiarity with EMD, tender fees, bid security, performance security, and digital signatures, where applicable.
- Experience handling B2B or government-sector enquiries.
- Experience in IT products, hardware, software, networking, IT services, or system integration will be an added advantage.

1. Key Performance Indicators (KPIs)

Performance will be evaluated based on:
- Number of relevant tender opportunities identified.
- Number of bids submitted within deadlines.
- Accuracy and completeness of bid documentation.
- Compliance with tender eligibility and submission requirements.
- Number of online leads received, contacted, and followed up.
- Lead conversion rate and business opportunities generated.
- Timeliness of quotation preparation and customer responses.
- Quality of reporting and maintenance of tender/lead records.
- Contribution to order acquisition and revenue generation.

1. Personal Attributes

- Proactive and result-oriented approach.
- Strong follow-up and coordination skills.
- Responsible handling of confidential business information.
- Ability to work independently and meet strict deadlines.
- Willingness to learn new procurement portals and tendering processes.
- Commercial awareness and a focus on business growth.

1. Reporting Structure

The candidate will report to the Sales Manager / Business Development Manager / Management, as designated by the company.

1. Application Requirement

Interested candidates should share their updated resume highlighting their experience in GeM Portal operations, e-tendering, bid submission, and online lead management. Important: Candidates with practical GeM Portal handling experience will be preferred.

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits

- Cell phone reimbursement
- Food provided
- Health insurance
- Internet reimbursement
- Paid sick time
- Paid time off

Work Location: In person

📌 GeM & E-Tendering Executive (Nashik)
🏢 Arch Enterprises
📍 Nashik