Front Desk Executive – HR & Administration

Date Posted: October 19, 2026

Company: Deftsoft

Department: Human Resources & Administration

Job ID: DS/HR/0019

Location: Mohali, Punjab

Experience: 6 months to 1 year

Qualification: Graduate in any discipline

Job Type: Full-time

Work Location: In person

Interview Process: Face-to-face interview

Joining Preference: Immediate joiners preferred

About Deftsoft

Deftsoft is an IT solutions provider based in Mohali, offering services in web development, mobile app development, digital marketing, and custom software solutions. We focus on innovation, professional growth, and creating a collaborative work environment where employees can develop their skills and contribute to organizational success.

Job Summary

Deftsoft is looking for a well-organized, professional, and detail-oriented Front Desk Executive to support front desk operations, HR coordination, and general office administration.

The selected candidate will manage reception activities and assist the Human Resources team with employee onboarding and offboarding, attendance tracking, documentation, event coordination, and other day-to-day HR operations.

This position is suitable for candidates with 6 months to 1 year of relevant experience who have good communication skills, strong organizational abilities, and an interest in HR and administration.

Key Responsibilities

- Manage front desk operations, greet visitors, handle incoming calls, and direct inquiries to the appropriate departments.
- Maintain a professional and organized reception area.
- Assist the HR team with routine HR operations and administrative activities.
- Coordinate employee onboarding, including joining formalities, document collection, and employee record maintenance.
- Support employee offboarding procedures, including exit documentation and clearance coordination.
- Maintain employee attendance records and assist with tracking leaves, late arrivals, and attendance discrepancies.
- Assist in organizing employee engagement activities,



company celebrations, events, and internal meetings.
- Coordinate induction programs, training sessions, and other employee-related activities.
- Respond to routine employee queries and coordinate with HR for resolution when required.
- Support recruitment coordination, interview scheduling, and candidate communication.
- Maintain HR files, employee databases, and administrative documentation while ensuring confidentiality.
- Coordinate with different departments to support daily office operations.
- Perform other HR coordination and administrative duties as assigned.

Requirements
- 6 months to 1 year of experience in front desk operations, HR coordination, administration, or a related field.
- Graduate in any discipline.
- Good verbal and written communication skills.
- Qualified conduct and strong interpersonal skills.
- Basic knowledge of HR processes, employee documentation, and attendance management.
- Working knowledge of MS Office, particularly Excel, Word, and email applications.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and coordinate with different departments.
- Ability to handle confidential employee information responsibly.
- A proactive attitude, willingness to learn, and a collaborative approach to work.
- Availability to attend an in-person interview at the Mohali office.

Educational Qualifications
- Graduation in any discipline; BBA, B.Com, BA, or an equivalent qualification is preferred.
- Previous internship or certification in HR, office administration, or front desk management will be an added advantage.

Additional Job Information
- Experience Level: Entry-level / Early career
- Employment Type: Full-time
- Work Schedule: As per company policy
- Location: Mohali, Punjab
- Work Arrangement: On-site
- Joining: Candidates available to join immediately are preferred.
- Selection Process: Face-to-face interview at the company office.

Interested candidates with relevant experience and a willingness to support both front desk and HR operations are encouraged to apply.

Work Location: In person

📌 Front Desk Executive (Sahibzada Ajit Singh Nagar)
🏢 Live Deftsoft Informatics
📍 Sahibzada Ajit Singh Nagar