Key Responsibilities

Executive Support

- Manage MD/CEO’s calendar, meetings, appointments, and travel arrangements

- Prioritize and coordinate daily schedules to optimize executive time

- Draft, review, and manage emails, correspondence, and communications

Business Coordination

- Act as a liaison between MD/CEO and internal departments, clients, vendors, and stakeholders

- Follow up on action items from meetings and ensure timely completion

- Prepare agendas, presentations, reports, and briefing documents for meetings

Meeting &

- Documentation Management

- Organize board meetings, leadership reviews, and strategic discussions

- Record minutes of meetings and track follow-up actions

- Maintain confidential records and business documents

Project &

- Operations Support

- Assist in tracking key business projects and operational initiatives

- Monitor deadlines, KPIs, and progress reports across departments

- Support in data compilation and decision-making inputs for leadership

Travel &

- Event Coordination

- Handle domestic and international travel planning, itineraries, and logistics

- Coordinate company events, leadership visits, and client meetings

Required Qualifications

- Bachelor’s degree in Business Administration, Commerce, or related field





- 3–7 years of experience as Executive Assistant / Personal Assistant to senior leadership (MD/CEO preferred)

- Strong proficiency in MS Office (Excel, PowerPoint, Word, Outlook)

Key Skills &

- Competencies

- Excellent communication and interpersonal skills

- Solid organizational and multitasking abilities

- High level of discretion and confidentiality

- Problem-solving mindset with attention to detail

- Ability to work under pressure and manage tight deadlines

- Professional etiquette and executive presence

Preferred Attributes

- Experience in manufacturing, irrigation, infrastructure, or engineering sector

- Exposure to handling senior leadership or board-level coordination

- Ability to independently manage executive priorities without constant supervision

What We Offer

- Opportunity to work closely with top leadership in a growing organization

- Exposure to strategic business decision-making

- Professional growth in a dynamic industry environment

- Competitive compensation based on experience

Pay: ₹25,000.00 - ₹30,000.00 per month

Perks

- Provident Fund

Education

- Bachelor's (Preferred)

Experience

- Executive Assistant: 4 years (Required)

Language

- English (Required)

Location

- Vadodara, Gujarat (Required)

Work Location: In person

📌 Executive Assistant to Managing Director (Vadodara)
🏢 Polysil Irrigation Systems
📍 Vadodara