Company Description Jay Air Systems Private Limited has been providing comprehensive air conditioning solutions to businesses for over 32 years. The company specializes in air conditioners and air-conditioning systems designed to support better business performance. Its core philosophy is focused on cooling three essentials of life: air, food, and water.

Jay Air

Systems is recognized for its commitment to reliable climate control solutions and long-term customer relationships. Candidates can expect to join an experienced team in a stable, service-oriented organization.

Role Description This is a full-time, on-site role based in Surat for an Executive Assistant to the Managing Director.

The Executive

Assistant will manage the Managing Director’s calendar, appointments, and travel arrangements, ensuring effective diary management and time optimization. Daily responsibilities include preparing correspondence, reports, and presentations, organizing meetings, taking minutes, and following up on action items. The role involves handling confidential information, coordinating with internal teams and external stakeholders, and providing comprehensive executive and administrative support.

The Executive

Assistant will also assist with office administration tasks, maintain documentation,



and proactively anticipate the Managing Director’s operational and communication needs.

Qualifications

- Strong executive administrative assistance skills, including Executive Administrative Assistance and Administrative Assistance.
- Proven experience in Executive Support, with the ability to partner closely with senior leadership.
- Effective diary management skills, including scheduling, prioritizing, and coordinating meetings and travel.
- Excellent communication skills, both written and verbal, with a professional and explicit interaction style.
- High level of integrity, discretion, and ability to handle confidential information.
- Strong organizational and time management abilities, with attention to detail and follow-through.
- Proficiency in office productivity tools (e.g., MS Office, email and calendar applications).
- Prior experience as an Executive Assistant or similar role supporting senior management is preferred.
- Relevant diploma or bachelor’s degree in Business Administration, Management, or a related field is an advantage.
- Ability to work on-site in Surat and collaborate effectively with cross-functional teams.

📌 Executive Assistant to Managing Director (Surat)
🏢 Jay Air Systems Private
📍 Surat