Key Roles and Responsibilities

1. Calendar &
- Schedule Management

- Manage the Directors daily calendar, meetings, and appointments.

- Schedule internal and external meetings and send reminders.

- Prioritize appointments and manage schedule changes.

1. Communication Management

- Handle emails, phone calls, and official correspondence.

- Coordinate communication between the Director and various departments.

- Respond to routine queries and follow up on pending matters.

1. Meeting Coordination

- Organize meetings, prepare agendas, and coordinate with attendees.

- Record meeting minutes and maintain action points.

- Follow up with concerned departments to ensure timely completion of assigned tasks.

1. Administrative Support

- Prepare reports, presentations, documents, and official letters.

- Maintain confidential files, records, and important documents.

- Manage travel arrangements, hotel bookings, and meeting logistics when required.

1. Interdepartmental Coordination

- Coordinate with Sales, Marketing, Finance, HR, CRM, and other departments.

- Collect updates and reports from department heads.

- Communicate management instructions and monitor their implementation.

1. Task &
- Follow-up Management

- Track tasks assigned by the Director to various departments.

- Maintain a tracker of pending, ongoing,



and completed activities.

- Escalate delays or important issues to senior management.

1. Confidentiality &
- Professionalism

- Maintain confidentiality of business information and management discussions.

- Handle sensitive documents and communications responsibly.

- Ensure qualified communication with employees, clients, and business associates.

1. Management Reporting

- Prepare daily, weekly, or monthly status reports as required.

- Compile departmental updates and highlight pending approvals.

- Assist management in organizing information for decision-making.

1. Business &
- Operational Coordination

- Support the Director in day-to-day business operations.

- Coordinate with external stakeholders, vendors, clients, and business partners.

- Assist in special projects and assignments delegated by management.

Key Skills Required

- Excellent verbal and written communication

- Strong organizational and time-management skills

- Proficiency in MS Excel, Word, PowerPoint, and email

- Professionalism and discretion in handling confidential information

- Multitasking and problem-solving abilities

- Attention to detail and follow-up skills

- Ability to coordinate with multiple departments

📌 Executive Assistant (Pune)
🏢 Relation Realtech
📍 Pune