About Quattro Group

Quattro Group of Companies is a diversified business group with interests in commercial real estate, office leasing, managed workspaces, turnkey fit-outs, facility management, information technology and retail.

With multiple business entities and an expanding portfolio, the Group is looking for a competent and experienced Company Secretary to strengthen corporate governance, ensure regulatory compliance and support management in corporate and legal matters.

Key Responsibilities

1. Corporate Secretarial & Statutory Compliance

- Ensure compliance with the Companies Act, 2013 and applicable rules and regulations.
- Manage statutory filings, annual returns, financial statement filings and event-based compliances with the Registrar of Companies (ROC).
- Maintain statutory registers, records, minutes books and corporate documentation.
- Monitor compliance requirements across all Group companies, subsidiaries and associated entities.
- Coordinate with the Ministry of Corporate Affairs (MCA), ROC and other statutory authorities.

2. Board Meetings & Corporate Governance

- Organize Board Meetings, Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).
- Prepare notices, agendas, resolutions, minutes and related documentation.
- Advise Directors and management on corporate governance requirements and statutory responsibilities.
- Maintain records of Board approvals, shareholder resolutions and delegated authorities.

3. Legal & Commercial Documentation

- Coordinate with internal and external legal counsel on corporate and commercial matters.
- Review and assist in preparing agreements, contracts, MOUs, NDAs, shareholder agreements and other legal documentation.
- Support documentation for real estate transactions, leasing arrangements,



business partnerships and commercial contracts.
- Assist management in identifying contractual and regulatory risks.

4. Group Structure & Corporate Transactions

- Manage documentation relating to incorporation of new companies, changes in shareholding, appointment or resignation of Directors and capital restructuring.
- Support corporate restructuring, mergers, acquisitions and joint ventures, wherever applicable.
- Coordinate with auditors, bankers, consultants and regulatory authorities for corporate transactions.
- Maintain updated records of Group entities, ownership structures and authorized signatories.

5. Compliance Monitoring & Risk Management

- Develop and maintain a centralized compliance calendar for all Group entities.
- Track statutory deadlines, renewals, filings and approvals.
- Coordinate with Finance, HR, Legal and Operations teams to ensure timely compliance.
- Identify compliance gaps and recommend corrective actions.
- Provide periodic compliance status reports to Group management.

6. Regulatory & Stakeholder Coordination

- Liaise with statutory auditors, secretarial auditors, tax consultants, legal advisors and government authorities.
- Assist with due diligence exercises, corporate records and regulatory submissions.
- Support management on FEMA, RBI and other regulatory matters wherever applicable, in coordination with specialist advisors.





Required Qualifications & Experience
- Qualified Company Secretary and member of the Institute of Company Secretaries of India (ICSI).
- 5–10 years of relevant post-qualification experience preferred.
- Strong knowledge of the Companies Act, 2013, MCA/ROC procedures and corporate governance.
- Experience managing statutory compliances for multiple companies.
- Working knowledge of corporate contracts, commercial documentation and regulatory requirements.
- Proficiency in MCA V3 portal, MS Office and compliance management systems.
- Experience in real estate, infrastructure, diversified business groups or multi-entity corporate structures will be an advantage.

Key Competencies
- Strong attention to detail and regulatory discipline.
- Excellent drafting, documentation and communication skills.
- Ability to independently manage multiple Group entities.
- High standards of confidentiality, integrity and professional ethics.
- Robust coordination skills with senior management, auditors, consultants and legal advisors.
- Proactive approach to identifying compliance risks and meeting statutory deadlines.

What We Offer
- Opportunity to work directly with Group leadership.
- Exposure to multiple businesses and corporate structures.
- A responsible role combining governance, legal coordination and strategic corporate support.
- Competitive compensation commensurate with qualifications and experience.

Compensation: As per industry standards and candidate experience

Application: Share your updated CV at [email protected], mentioning "Application – Company Secretary" in the subject line.

Benefits

- Paid sick time
- Provident Fund

Work Location: In person

📌 Company Secretary (CS) (Gurugram)
🏢 Quattro Management Solutions
📍 Gurugram