Job Title: Company Secretary

Company: Western Group of Companies

Industry: Oil & Gas, Shipbuilding, Marine Engineering, EPC & Infrastructure Projects

Department: Legal & Corporate Compliance

Employment Type: Full-time

Location: Kochi, Kerala

Experience: 2–5 years preferred

Job Summary

We are seeking a qualified and experienced Company Secretary to manage corporate governance, statutory compliance, secretarial functions and legal documentation across the organisation. The candidate will be responsible for ensuring compliance with the Companies Act, applicable corporate laws and regulatory requirements, maintaining statutory records, coordinating Board and shareholder meetings, and supporting the Directors and senior management on corporate governance and legal matters.

The ideal candidate should possess solid knowledge of corporate compliance, regulatory filings, board procedures, company documentation and liaison with government authorities, auditors and legal professionals.

Key Responsibilities

- Ensure compliance with the Companies Act, 2013, applicable rules, MCA requirements and other relevant corporate laws and regulations.
- Manage statutory filings, annual returns, financial statement filings and other applicable forms with the Ministry of Corporate Affairs (MCA).
- Organise and coordinate Board Meetings, Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs), including notices, agendas, minutes and resolutions.
- Maintain statutory registers, minute books, corporate records and other mandatory company documents.
- Advise the Board of Directors and senior management on corporate governance,



statutory obligations and regulatory changes.
- Prepare and review board resolutions, directors' reports, annual reports, notices, declarations and other secretarial documents.
- Monitor statutory deadlines, compliance calendars, licence renewals and regulatory filing requirements.
- Coordinate with statutory auditors, internal auditors, legal advisors, banks, financial institutions and government authorities.
- Handle matters relating to director appointments and resignations, changes in shareholding, allotment or transfer of shares and other applicable corporate actions.
- Ensure proper maintenance and updating of corporate records, incorporation documents, Memorandum of Association (MOA), Articles of Association (AOA) and related filings.
- Support the management in drafting, reviewing and maintaining corporate agreements, authorisations, undertakings and other legal documentation in coordination with the legal team.
- Assist in due diligence, corporate restructuring, related-party transactions and other corporate matters, wherever applicable.
- Ensure appropriate documentation and compliance monitoring for group companies, subsidiaries and associated entities, as applicable.




- Maintain confidentiality of corporate information and ensure timely reporting of compliance status and pending obligations to management.

Required Qualifications
- Qualified Company Secretary (ACS/FCS) with membership of the Institute of Company Secretaries of India (ICSI).
- Bachelor's degree in Commerce, Law, Business Administration or a related discipline preferred.
- 2–5 years of relevant experience in corporate secretarial practice, company law compliance and corporate governance.
- Strong working knowledge of the Companies Act, 2013, MCA filings, statutory registers and board procedures.
- Experience in handling corporate compliance independently for private limited companies and, preferably, group companies.
- Proficiency in Microsoft Office, corporate documentation and MCA's online filing systems.
- Excellent drafting, communication, organisational and coordination skills.

Preferred Industry Experience Experience in any of the following sectors will be an advantage:
- Oil & Gas and EPC projects
- Shipbuilding and marine engineering
- Infrastructure and civil construction
- Engineering and industrial services
- Diversified business groups with multiple companies

Key Skills
- Corporate Governance and Secretarial Compliance
- Companies Act, 2013 and MCA Filings
- Board Meetings, AGMs and EGMs
- Statutory Registers and Corporate Records
- Corporate Legal Documentation
- Regulatory Compliance and Compliance Calendars
- Board Resolutions and Minutes Preparation
- Liaison with Auditors, Legal Advisors and Authorities
- Corporate Due Diligence
- Attention to Detail and Confidentiality

Work Location: In person

📌 Company Secretary (Kochi)
🏢 Western interiors and marine contractors
📍 Kochi