Job Role: Admin & Operations Executive

Company Name: HNI Air Fresheners

Industry: Fragrance Products / Manufacturing

Experience: 2–4 Years

Location: Thane, Maharashtra

Job Type:Full-Time

Work Mode: On-site

Preferred Candidates: Thane-based candidates

Company Overview

HNI is a fragrance brand specializing in premium car and workspace air fresheners. The company offers a range of fragrance products designed for personal, commercial, and corporate use. HNI also provides customized branding, bulk order solutions, and corporate gifting services to businesses. With a focus on product quality, presentation, and customer satisfaction, the company serves both individual customers and business clients.

Website: https://onlyhni.com/

About the Role

We are looking for a well-organized and proactive Admin & Operations Executive to manage client coordination, follow-ups, administrative tasks, and day-to-day operational activities. The ideal candidate should be comfortable communicating with existing clients, coordinating with internal teams, and ensuring the smooth execution of orders and business operations.

Key Responsibilities

- Follow up with existing clients regarding enquiries, orders, requirements, and pending matters.
- Maintain regular communication with clients and ensure timely responses to their queries.
- Coordinate with internal teams regarding order status, product availability, dispatch schedules, and delivery updates.
- Assist in managing day-to-day administrative and operational activities.
- Coordinate with production, warehouse, logistics, and sales teams to ensure smooth operations.
- Maintain records of client details, orders, invoices, dispatches, and other business documents.
- Track pending orders, deliveries, payments, and client follow-ups.
- Prepare reports, update Excel sheets, and maintain operational trackers.




- Coordinate with suppliers and vendors regarding product availability, materials, and delivery schedules.
- Assist in preparing quotations, purchase orders, invoices, and other business documents, as required.
- Follow up on outstanding payments and maintain payment status records.
- Support the team in resolving client-related and operational issues through timely coordination.
- Ensure proper documentation and record-keeping of administrative and operational activities.
- Perform other administrative and operational tasks as assigned.

Required Skills

- Good communication and client coordination skills.
- Solid follow-up and organizational abilities.
- Basic knowledge of MS Excel, MS Word, and email communication.
- Ability to maintain records, prepare reports, and manage documentation.
- Good coordination and problem-solving skills.
- Ability to manage multiple tasks and meet deadlines.
- A proactive, responsible, and detail-oriented approach to work.

Qualification & Experience

- Bachelor's degree in any stream; candidates with a background in Business Administration, Commerce, or a related field are preferred.
- 2-4 years of experience in administration, client coordination, operations, or a similar role.
- Experience in manufacturing, fragrance products, FMCG, trading, or a related industry will be an added advantage.
- Candidates based in Thane or nearby locations are preferred.

What We Are Looking For We are looking for a candidate who can manage existing client follow-ups, coordinate orders and deliveries, maintain accurate records, and support daily business operations efficiently. The candidate should have a practical approach to problem-solving and be comfortable working in a fast-paced business environment.

How to Apply

Interested candidates who meet the above requirements can share their updated resume for consideration.

Location: Thane, Maharashtra

Preference: Candidates currently residing in Thane or nearby areas.

📌 Admin & Operational Executive (Thane)
🏢 Only HNI - Air Fresheners
📍 Thane