Key Responsibilities :

1. Office and Facility Management

- Oversee daily office operations, including housekeeping, pantry, security, and maintenance, so that the workplace stays clean, safe, and well run.

- Conduct regular facility checks and coordinate repairs for electrical, plumbing, AC, and IT infrastructure with the relevant vendors.

- Maintain seating plans, access cards, and workspace allocation for employees.

2. Vendor and Procurement Management

- Identify, negotiate with, and manage vendors for housekeeping, security, stationery, pantry supplies, transport, and courier services.

- Raise purchase requests, track orders, verify invoices, and process them for payment on time.

- Monitor vendor performance against SLAs and keep contracts and AMCs up to date.

3. Travel, Events and Guest Handling

- Arrange travel, hotel bookings, and local transport for employees and visiting guests.

- Plan and execute company events, meetings, offsites, and celebrations, including venue, catering, and logistics.

- Manage the reception area and ensure visitors, clients, and candidates are received professionally.

4. Inventory and Cost Control

- Track inventory of office supplies, pantry items, and assets, and maintain stock registers.

- Prepare monthly admin expense reports and identify opportunities to reduce costs.

- Maintain the asset register and support periodic audits.

5. Compliance and Documentation

- Maintain records of licenses, statutory documents, insurance, and safety compliance (fire safety, first aid,



emergency drills).

- Support HR with onboarding logistics such as ID cards, workstations, and welcome kits.

- Handle courier, mail, and document management.

6.Skills and Competencies

- Strong service orientation and guest-handling skills developed in a hospitality setting.

- Good negotiation and vendor management ability.

- Excellent communication in English and the local language.

- Proficiency in MS Excel, Word, and email; familiarity with ERP or procurement tools is a plus.

- Ability to multitask, prioritise, and stay calm when handling escalations.

- Well groomed, presentable, and professional in conduct.

- Experience in front office, housekeeping supervision, or hotel administration is an advantage.

The company will provide the following perks to the selected candidate:

- Total Relocation Allowance: USD 500 per month, as an estimated relocation support amount provided by the company.

- Food Allowance: USD 250 per month.

- Rent/Accommodation Allowance: USD 250 per month. The candidate's eligible rent/accommodation expenses will be covered by the company.

- Employment Type: Permanent Role.

- Job Location: Tema, Ghana, Africa.

- Air Ticket: The company will bear the cost of the candidate's air ticket for travel/joining to Ghana

Candidiates must be from Flexible Packaging Industry.Interested candidates are requested to share their updated CV/resume at: [email protected]

Work Location: In person

📌 Admin Executive (Noida)
🏢 AVS Industries
📍 Noida