Designation: Admin & Event Executive – Fresher

Location: 210, Luxuria Trade Hub, Dumass Road, Surat, 395007

Contact Number: (phone hidden)

- Role Purpose

As an Admin & Event Coordinator, ensure the smooth and qualified execution of all seminars, workshops, Entrepreneur Gurukul, TIGER sessions, exhibitions and branch administrative operations. Maintain a well-structured and skilled administrative environment by effectively managing office expenses, event logistics, hospitality, inventory, documentation, vendor coordination, employee activities and HR coordination, ensuring all administrative tasks and expenses are properly planned, recorded, controlled and reported.

To ensure flawless execution of all seminars, workshops, Entrepreneur Gurukul, TIGER sessions, exhibitions and branch administrative operations while maintaining exceptional standards of hospitality, logistics, inventory, budgeting and documentation.

1. Key Responsibilities

· Plan and execute all seminars, workshops, exhibitions and company events. · Plan and coordinate all administrative activities, basic office celebrations and office expenses, while regularly coordinating with HR on administrative tasks and providing support for HR-related activities. Ensure all related expense sheets and supporting documents are properly maintained and submitted to HR for approval.

· Coordinate venue readiness, branding, stage setup, audio-visual systems, registration desk and housekeeping.

· Arrange trainer and guest travel, accommodation, meals and local transportation.

· Prepare complete event budgets and calculate final event expenses after every program.

· Maintain session-wise expense reports and profitability records.

· Transport all event materials from office/vendor to venue and ensure safe return of every company asset.





· Maintain inventory of books, certificates, kits, stationery, branding materials and office assets.

· Collect 100% participant/customer data and maintain complete attendance sheets.

· Digitize attendance and submit reports within 24 hours.

· Coordinate with Sales, Customer Success, Finance and Head Office.

· Maintain office administration, cleanliness and vendor management.

· Follow all company policies and maintain confidentiality.

1. Dress Code

Formal dress is compulsory during office hours, seminars, workshops, Entrepreneur Gurukul sessions, TIGER sessions, exhibitions, client meetings and all official company events. · Formal shirt/trousers (or approved formal attire).

· Formal shoes only.

· Neat grooming and professional hygiene.

· Company ID card whenever required.

1. Key Result Areas (KRIs)

KRA

Target

Event Readiness

100%

Successful Event Execution

100%

Trainer Travel & Stay

100% confirmed before arrival

Participant Data Collection

100%

Attendance Accuracy

100%

Event Expense Report

Within 48 hours

Session-wise Expense Report

100%

Inventory Reconciliation

100%

Asset Safety

Zero loss/damage

Office Administration

Zero major operational issues

Dress Code Compliance

100%

Policy Compliance

Zero violations

1. Success Indicators

· Events begin on time with zero operational issues. · Professional hospitality for trainers and guests.

· Accurate attendance and participant database.

· Controlled event budgets and timely reporting.

· All assets safely returned after every event.

· Office remains clean, organized and audit-ready.

Pay: ₹10,000.00 - ₹20,000.00 per month

Benefits

- Cell phone reimbursement
- Flexible schedule
- Leave encashment
- Paid sick time
- Paid time off

Work Location: In person

📌 Admin & Event Executive – Fresher (Vesu)
🏢 Smmart Training u0026 Consultancy Services
📍 Vesu